Accounts Payable & Receivable Specialist
Posted 27 days ago
You'll complete your application on OptiNizers's career site.
About the Role
This organization specializes in delivering premium remote professional services such as virtual executive support, customer service, social media oversight, and graphic design, with a focus on refining operations to boost efficiency and long-term expansion. The primary objective is to assist entrepreneurs in achieving their targets through dependable and organized business support. The Accounts Payable and Receivable Specialist plays a vital role in managing financial movements and precise record-keeping. This position is crucial for the fiscal stability of client accounts, overseeing end-to-end billing and payment cycles, and collaborating with internal staff to ensure financial tasks are executed with high accuracy.
Requirements
- You need a minimum of three years of cumulative experience in accounts payable and accounts receivable functions.
- You must be highly capable of using QuickBooks Online for billing and AR tasks and Bill.com for vendor bill processing and approval cycles.
- You are expected to have advanced Excel capabilities, specifically regarding lookups, pivot tables, and financial reporting.
- You must demonstrate meticulous attention to detail and a consistent ability to meet recurring deadlines.
- You should have strong written English communication skills and the ability to work in an organized and independent manner.
- Preference is given to candidates with backgrounds in 3PL, logistics, or freight forwarding, as well as familiarity with shipment paperwork, Google Sheets, and Airtable.
Responsibilities
- You will draft and send client invoices via QuickBooks Online, verifying that pricing, shipment specifics, and related paperwork are error-free.
- You will follow up on incoming funds, watch for late payments, identify inconsistencies, and compile bank deposit reports.
- You will gather and audit vendor bills, input them into Bill.com, check figures, and facilitate the approval process while maintaining strict timeframes.
- You will balance transportation expenses and keep financial logs orderly across tools like Airtable and Excel.
- You will generate comprehensive profit and loss statements.
- You will engage with colleagues to address billing inquiries and ensure all financial filings comply with set standards.
Benefits & Perks
- This is a completely remote role structured as an independent contractor position, offering the choice between full-time or part-time hours.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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