Accounts, Project Billing Coordinator
Posted 24 days ago
You'll complete your application on Remotely's career site.
About the Role
This SaaS platform provides an operations management solution designed to help businesses with multiple locations digitize and simplify daily tasks, such as maintenance, quality control, and general execution. By moving away from paper records and fragmented communication toward a single, intuitive digital hub, the platform boosts operational efficiency, maintains compliance, and allows for remote supervision of off-site staff. They are currently looking for a remote Accounts and Project Billing Coordinator to assist in workflow optimization. This position is vital for the precise and prompt management of the company's billing cycles and provides a stable, long-term role for a candidate who excels in project-oriented settings and enjoys managing financial data while refining administrative processes.
Requirements
- Minimum of 5 years of professional experience in finance administration, invoicing, or accounts receivable, with preference given to those familiar with construction projects or project-based billing.
- Advanced capability in using Xero and Pipedrive CRM.
- Strong analytical skills, high attention to detail, and the ability to balance multiple competing tasks in a rapid environment.
- Advanced written English proficiency and the ability to communicate professionally, coupled with a proactive approach to solving discrepancies independently.
- Capacity to work in a 100% remote environment for a full-time schedule of 40 hours weekly, with a high degree of personal accountability for assigned tasks.
Responsibilities
- Generate and distribute client invoices reflecting finished tasks, project milestones, and purchase orders.
- Maintain comprehensive billing logs, monitor purchase orders, and document authorized changes to capture all billable activities.
- Handle client accounts, allocate incoming payments, send account statements, and perform collections, including speaking directly with customers to address billing questions.
- Lead the financial side of new client setups, confirm legal entity information, and ensure data integrity between Xero, Pipedrive, and internal project tracking tools.
- Assist with month-end financial reporting via reconciliations and collaborate with the Finance Manager to pinpoint billing patterns and propose enhancements to financial workflows.
Benefits & Perks
- A permanent, full-time remote role consisting of 40 working hours per week.
- Access to professional growth and training programs.
- Opportunities to take complete responsibility for financial projects and play an active role in optimizing operational procedures.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
Similar Jobs
Senior Shopify Plus Developer
Hunt St
We are looking for a Senior Shopify Plus Developer to work remotely from the Philippines. The position centers on advanced storefront development, theme tailoring, and sophisticated integrations, with a commitment to maintaining rigorous technical excellence and meeting project requirements. You will handle diverse client demands, ranging from ongoing operational maintenance and retainer engagements to comprehensive project deployments. You will serve as a primary technical authority, guiding projects through the full lifecycle from early estimation to final launch validation. Your role involves generating reliable projections, addressing technical issues, and ensuring tasks align with established budgets and scopes. Success requires consistent communication with internal teams and leads to manage project hurdles and risks. This role suits an expert developer comfortable in a decentralized agency setting. You are encouraged to use advanced AI development tools as part of our forward-thinking strategy and contribute to internal R&D initiatives. The position blends deep technical execution with project oversight, demanding high-quality coding standards and transparent collaboration with clients and management.
Freelance Website Developer, Graphic Designer
Pramira
We are looking for a multi-talented freelance Web Developer and Graphic Designer to work remotely. This position suits a creative expert who can integrate technical web work with superior visual design. Your main tasks include managing our WordPress presence to keep the site fast, secure, and attractive, while also creating various marketing materials. You will assist multiple departments by delivering custom design solutions that match our standards in the telecommunications and engineering sectors. This role provides great flexibility, as you can organize your own hours within a freelance structure. You will partner with our team to run marketing initiatives, keep branding consistent across all channels, and complete various digital and print production assignments. We need someone who can work autonomously, communicate effectively, and document their hours, making this a great fit for a self-driven person interested in varied project work.
Senior Art Director
Construct Digital
This agency focuses on building data-backed brand stories that produce tangible commercial success. Through a mix of artistic flair and sophisticated technical solutions, the firm drives growth in sales, lead acquisition, and ROI. The service offering includes data analysis, UX design, content marketing, and modern AI integration to optimize engagement and performance. As a Senior Art Director, you will work alongside creative technologists, planners, and strategists to deliver impactful solutions for clients throughout the Asia-Pacific territory. This pivotal position requires a blend of aesthetic leadership, hands-on production, and strategic guidance within an environment that promotes experimentation and continuous workflow improvement.