Admin Assistant, Finance/Marketing – Xero, Shopify Experience
Posted 22 days ago
You'll complete your application on Staff Domain's career site.
About the Role
This administrative position involves handling customer invoicing and data entry, requiring precise cross-referencing between databases and job documents. You will manage business documentation, such as reports and contracts, while also overseeing purchase invoice reconciliation. The position requires you to facilitate the procurement process by coordinating supplier transactions and purchase orders. Additionally, you will oversee accounts receivable, manage payment records, update e-commerce catalogs, and handle the scheduling of social media posts.
Requirements
- Hold a Bachelor’s degree in Finance, Marketing, Business Administration, or a related discipline.
- At least three years of professional experience in administrative assistance, digital marketing, or account coordination.
- Proficiency with Microsoft Excel, QuickBooks, Google Drive, and Adobe Acrobat.
- Experience using Shopify and WooCommerce platforms.
- Competence with social media management software, specifically Canva and Hootsuite.
- Working knowledge of accounts payable, accounts receivable, and purchase order systems.
- Strong organizational capabilities to handle competing deadlines and tasks.
- Excellent writing skills for document preparation and social media messaging.
Responsibilities
- Create and deliver accurate customer invoices.
- Perform data entry and verify information across multiple sources.
- Draft and review business reports and contracts for internal and external stakeholders.
- Track, allocate, and reconcile purchase invoices.
- Manage supplier interactions and coordinate purchase order workflows.
- Track overdue accounts and maintain precise payment records.
- Update product pricing and inventory data on e-commerce sites.
- Plan and publish social media content to improve market engagement.
Benefits & Perks
- Immediate enrollment in health maintenance organization (HMO), life insurance, and dental coverage for you and one dependent, with options to add more.
- Comprehensive paid time off, covering medical, vacation, maternity, and birthday leave.
- Ability to cash out up to six days of unused vacation time annually.
- Participation in company-sponsored events, including family days, team-building sessions, and year-end celebrations.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
Similar Jobs
Senior Shopify Plus Developer
Hunt St
We are looking for a Senior Shopify Plus Developer to work remotely from the Philippines. The position centers on advanced storefront development, theme tailoring, and sophisticated integrations, with a commitment to maintaining rigorous technical excellence and meeting project requirements. You will handle diverse client demands, ranging from ongoing operational maintenance and retainer engagements to comprehensive project deployments. You will serve as a primary technical authority, guiding projects through the full lifecycle from early estimation to final launch validation. Your role involves generating reliable projections, addressing technical issues, and ensuring tasks align with established budgets and scopes. Success requires consistent communication with internal teams and leads to manage project hurdles and risks. This role suits an expert developer comfortable in a decentralized agency setting. You are encouraged to use advanced AI development tools as part of our forward-thinking strategy and contribute to internal R&D initiatives. The position blends deep technical execution with project oversight, demanding high-quality coding standards and transparent collaboration with clients and management.
Freelance Website Developer, Graphic Designer
Pramira
We are looking for a multi-talented freelance Web Developer and Graphic Designer to work remotely. This position suits a creative expert who can integrate technical web work with superior visual design. Your main tasks include managing our WordPress presence to keep the site fast, secure, and attractive, while also creating various marketing materials. You will assist multiple departments by delivering custom design solutions that match our standards in the telecommunications and engineering sectors. This role provides great flexibility, as you can organize your own hours within a freelance structure. You will partner with our team to run marketing initiatives, keep branding consistent across all channels, and complete various digital and print production assignments. We need someone who can work autonomously, communicate effectively, and document their hours, making this a great fit for a self-driven person interested in varied project work.
Senior Art Director
Construct Digital
This agency focuses on building data-backed brand stories that produce tangible commercial success. Through a mix of artistic flair and sophisticated technical solutions, the firm drives growth in sales, lead acquisition, and ROI. The service offering includes data analysis, UX design, content marketing, and modern AI integration to optimize engagement and performance. As a Senior Art Director, you will work alongside creative technologists, planners, and strategists to deliver impactful solutions for clients throughout the Asia-Pacific territory. This pivotal position requires a blend of aesthetic leadership, hands-on production, and strategic guidance within an environment that promotes experimentation and continuous workflow improvement.