Administrative Assistant
Posted 12 days ago
You'll complete your application on Delegate CX's career site.
About the Role
This position involves providing remote administrative assistance to operations and project management departments. You will play a key role in managing project records, streamlining workflows, and ensuring administrative functions are performed with precision. This opportunity is well-suited for a professional eager to help organize and advance construction projects within a collaborative and development-focused work environment.
Requirements
- Minimum of two years of background in project coordination, document control, or administrative support, ideally within the construction sector.
- Bachelor’s degree in Engineering, Construction Management, Business Administration, or a related discipline is desirable but not mandatory.
- Excellent written and verbal proficiency in English, along with the capacity to manage priorities and deadlines autonomously.
- Expertise in Microsoft Office applications, specifically Outlook, Excel, Word, and Microsoft Teams.
- Capability to work during U.S. business hours or overnight/graveyard shifts based on Philippine time.
- Prior experience with construction documentation like submittals and RFIs, or document management platforms such as SharePoint or Procore, is highly advantageous.
Responsibilities
- Provide remote support to project management and operations leadership by organizing, creating, and monitoring vital construction paperwork, such as submittals and RFIs.
- Keep precise project logs, task trackers, and compliance files updated using tools like Microsoft Teams, Procore, and SharePoint.
- Communicate with general contractors, suppliers, and subcontractors to gather essential paperwork, including licenses, W-9 forms, and insurance certificates.
- Help assemble project completion packages, oversee subcontractor contracts, and monitor personnel onboarding needs and safety certification statuses.
- Maintain up-to-date project schedules, organize meetings complete with agendas and minutes, and draft professional reports and correspondence to facilitate effective team communication.
Benefits & Perks
- Competitive compensation package and a permanent remote work arrangement with company-supplied hardware.
- Provision of government-mandated benefits.
- Eligibility for internet subsidies and health insurance (HMO) after becoming regularized, with the option to opt-in for HMO coverage starting on the first day.
- Accrual of paid time off and service incentive leave credits.
- Opportunities for professional development through training courses, alongside regular virtual employee appreciation events and large-scale seasonal company gatherings.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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