AI Automation, Admin Specialist
Posted 11 days ago
You'll complete your application on Hunt St's career site.
About the Role
A remote AI Automation and Admin Specialist is needed to optimize business functions by locating redundant manual processes and deploying effective automation tools. You will collaborate with leadership to connect software ecosystems, oversee information pipelines, and construct a sophisticated AI environment tailored to organizational requirements. Your work will focus on boosting efficiency through the creation of workflows covering client intake, referral management, and automated customer engagement. This position serves as a key contributor to the organization's technical foundation, facilitating service expansion and the introduction of digital offerings via advanced automation and improved operational cycles.
Requirements
- You must be located in the Philippines and have practical experience constructing intricate automations using platforms like n8n, Make, Power Automate, or Zapier.
- You should demonstrate high-level proficiency with webhooks, APIs, data mapping, and authentication, along with low-code skills and aptitude in Python or JavaScript.
- Expertise in utilizing tools such as Claude and ChatGPT to develop specialized agents and custom GPTs is required, alongside thorough knowledge of Outlook and the Microsoft 365 suite.
- Experience with marketing automation and CRM systems is mandatory, as is the capability to resolve technical problems, document procedures, and oversee projects autonomously.
- Advantageous qualifications include experience with Xero or Halaxy, a background in fields like the NDIS or allied health, and expertise in handling private data under strict confidentiality protocols.
Responsibilities
- You will connect software such as Xero, Microsoft 365, and Halaxy to facilitate smooth operational procedures.
- Your main tasks include detecting and automating administrative duties like booking management, referral logging, and evening client follow-up campaigns.
- You will act as the lead manager for the AI environment, setting up bespoke GPT models, projects in Claude, and specific AI agents to aid with documentation, research, and general operations.
- Furthermore, you will construct and update sales pipelines, set up consumer touchpoints, and create automated data reports to improve management's insight into business performance.
- You will also oversee technical inquiries regarding email and software problems, ensure all system adjustments are well-documented, and assist in creating new digital products alongside marketing communication sequences.
Benefits & Perks
- This role is performed entirely from a remote location and provides substantial autonomy regarding schedule management.
- As an independent contractor, you possess the freedom to organize your tasks, provided you remain available during Australian business hours for required team coordination.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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