AI Automation, Operations Coordinator
Posted 13 days ago
You'll complete your application on Hunt St's career site.
About the Role
This recruitment firm, based in Australia, specializes in linking small to mid-sized businesses with high-quality offshore professionals. Their business model emphasizes transparency, utilizing a single finder’s fee to help clients avoid the expensive premiums of standard outsourcing firms while maintaining ethical, compliant, and mutually beneficial hiring practices. The AI Automation and Operations Coordinator role balances operational administrative duties with process enhancement. This position is essential for locating workflow bottlenecks and deploying AI-powered solutions to improve efficiency, while also overseeing technical platform integrations and ensuring the integrity of project files, administrative records, and resource schedules.
Requirements
- Reside in the Philippines and demonstrate a track record of implementing AI solutions within a professional setting.
- Possess deep experience with Claude, specifically utilizing Projects, Skills, and connectors.
- Demonstrate technical capability in building with APIs, webhooks, multi-step automations, and foundational Python or JavaScript scripting.
- Have experience with automation platforms such as Make, Zapier, n8n, or Microsoft Power Automate.
- Maintain a professional background in business administration or operations, with mastery of Microsoft 365, particularly Excel and SharePoint.
- Exhibit strong problem-solving and analytical abilities, with the capacity to explain intricate processes to individuals without technical backgrounds.
- Provide excellent verbal and written communication in English.
- Demonstrate proficiency in connecting diverse business software; experience supporting Australian companies is a significant asset.
Responsibilities
- Evaluate and diagram current business operations to locate areas for optimization and AI-based automation to minimize manual tasks.
- Develop, validate, and launch automated system workflows to enhance data precision and streamline communication channels.
- Oversee active automations, resolve technical malfunctions, and keep detailed records, including workflow maps and standard operating procedures.
- Handle general administrative duties such as tracking timesheets, predicting labor needs, and organizing resources.
- Manage financial tasks including accounts payable/receivable, procurement, and vendor administration.
- Keep company, project, and personnel data accurate and current.
- Assist with staff orientation, regulatory compliance, and internal project management using software such as Claude, Simpro, Xero, Fieldwire, and Monday.com.
Benefits & Perks
- Work entirely from a remote location with flexible contractor time management.
- Operate according to Australian business hours to ensure smooth team collaboration.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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