Assistant Property Coordinator – HOA Operations, Freelance
Posted 15 days ago
You'll complete your application on Magic, Inc's career site.
About the Role
This freelance Assistant Property Coordinator position focuses on HOA management and serves as a lead liaison for Boards of Directors. You will manage communications, cultivate relationships with board members, and ensure community requirements are met through efficient follow-up. Operating remotely, you must demonstrate strong organizational skills and self-direction. You will contribute to administrative success by tracking deadlines and tasks across multiple communities, identifying obstacles, and escalating issues that necessitate expert intervention. Clear communication regarding timelines and expectations is essential to maintain smooth operations.
Requirements
- Demonstrate proficiency in organizing and leading structured meetings to keep discussions on track.
- Possess prior experience with election administration, covering notices, ballots, schedules, and reporting.
- Maintain advanced spoken English proficiency to communicate effectively with U.S.-based homeowners and board members.
- Use assertive communication to handle conflicts, maintain professional boundaries, and enforce stakeholder accountability.
- Show a proven ability to manage multiple priorities, meet deadlines, and work autonomously.
- Experience in property management, HOA roles, or similar board-facing positions is advantageous.
- Maintain hardware specifications including a minimum of 8GB RAM and an Intel i5 or AMD Ryzen 5 processor.
- Maintain a stable internet connection with at least 40MBPS, a noise-canceling headset, and a webcam.
- Provide a backup computer and internet source to ensure operational redundancy.
Responsibilities
- Oversee all board-related communication and nurture professional relationships with members.
- Organize and facilitate board meetings, including logistics, agenda creation, and material distribution.
- Lead board sessions confidently, navigate difficult discussions, record decisions, and verify the completion of action items.
- Manage the entire HOA election process, from early preparation to final execution, while monitoring timelines and ensuring document compliance.
- Track operational progress across multiple communities and resolve or escalate issues as needed.
- Keep accurate records and ensure transparent communication throughout all assigned communities.
Benefits & Perks
- You will have the flexibility to work from a remote location.
- No additional benefits package is provided.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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