Bookkeeping, Administrative Assistant – Quickbooks Online Required
Posted 27 days ago
You'll complete your application on Meal Helper Heroes's career site.
About the Role
This provider specializes in assisting home care franchises and agencies by supplying skilled offshore virtual assistants. By managing administrative, financial, and scheduling tasks, the organization helps clients improve efficiency, employee retention, and focus on patient care. Employees benefit from a supportive, collaborative culture that prioritizes HIPAA compliance and professional training. You will operate within an expanding, scalable business, providing administrative and financial support to the Director of Operations. This role maintains internal processes and professional standards, offering a structured environment with potential for long-term, full-time career progression.
Requirements
- To be successful in this role, you must meet the following criteria:
- Reside in the Philippines with high-level proficiency in English, both written and spoken.
- Hold a bachelor's degree, which is preferred, along with past experience as a virtual assistant or in an administrative position.
- Demonstrate technical capability in Paylocity, SwyftOps, Google Workspace, and QuickBooks Online.
- Maintain a professional, quiet work environment and a dependable, high-speed internet connection with a backup solution.
- Exhibit superior organizational skills, meticulous attention to detail, and the ability to manage confidential information securely.
- Commit to the position for at least six months and maintain an exclusive work arrangement, refraining from other employment.
- Complete mandatory training, specifically OSHA for Healthcare, EPICompliance, and four HIPAA modules.
- Utilize Hubstaff for time tracking with location services active.
Responsibilities
- You will facilitate smooth agency operations through the following duties:
- Assist the Director of Operations with appointment scheduling, meeting coordination, note-taking, and composing professional documents.
- Manage digital record-keeping systems, create and revise internal protocols, and support the generation of corporate reports.
- Execute bookkeeping tasks using QuickBooks Online, such as account reconciliation and financial reporting.
- Manage weekly invoicing for clients and oversee the collections process.
- Administer bi-weekly payroll for a staff of roughly 100 people.
- Organize and upload new client documentation.
- Manage social media content and support shifting operational requirements as they arise.
Benefits & Perks
- The position provides a competitive salary and opportunities for professional development within the firm.
- You will work within an encouraging team setting and may have the chance to move from a part-time schedule to a full-time role as the business grows.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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