Executive/Admin Assistant
Posted 12 days ago
You'll complete your application on Level 9 Virtual's career site.
About the Role
This organization supports entrepreneurs and businesses by connecting them with skilled virtual assistants to boost efficiency and productivity. They provide various services, including dedicated virtual support, specialized project teams, bookkeeping, web design, and paid advertising management. Through a custom skills and personality-matching process, they ensure assistants are well-suited to their clients' specific requirements. As an Executive/Admin Assistant, you will be instrumental in managing day-to-day operations and act as a primary partner in keeping workflows organized. This role is ideal for remote professionals who want to help clients succeed by handling essential administrative duties, maintaining professional communication with stakeholders, and following established procedures for high-quality results.
Requirements
- You should have past experience working as an executive, administrative, or virtual assistant, with a preference for applicants with a background in the restoration or construction sectors.
- You are required to demonstrate strong English communication skills, both written and verbal, as you will professionally handle client accounts.
- Expertise in using Gmail and Google Calendar is required for managing your daily schedule and communications.
- You must be eager to master new technologies, including QuickBooks Online, and possess the ability to balance multiple deadlines effectively.
- A proactive approach to following existing workflows and creating process documentation using software like Scribe is highly encouraged.
Responsibilities
- You will deliver full executive and administrative support, which includes overseeing daily appointments and calendars via Google Calendar.
- A major focus of your work will be financial administration in QuickBooks Online, covering tasks like creating and issuing invoices, tracking down overdue payments, and helping to file liens for unpaid accounts.
- You will also input project data into time-tracking systems, file workers' compensation documentation, and oversee email correspondence.
- Furthermore, you will be required to follow standard operating procedures, help write process documentation, and adapt to new software like CRM dashboards and UKG platforms as they are introduced.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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