Executive Assistant / Accounts Payable Coordinator
Posted 3 hours ago
You'll complete your application on Berry Virtual's career site.
About the Role
This remote position for an Executive Assistant and Accounts Payable Coordinator is intended for an organized professional capable of juggling high-level administrative tasks and core financial duties. You will help ensure smooth business operations by handling intricate scheduling, communication management, and financial record-keeping. It is a fast-paced role where your contributions will directly support both the operational success and fiscal stability of the organization. You will serve as a key player in optimizing workflows, managing professional engagement with clients and candidates, and upholding accounting standards within a collaborative, remote, and growth-oriented setting.
Requirements
- Minimum of five years of comprehensive experience in administrative, executive assistant, or accounts payable functions.
- Expertise in QuickBooks for financial reporting, invoicing, and record management.
- Strong proficiency in Microsoft Office applications, specifically Word, Outlook, and Excel.
- Excellent verbal and written communication abilities for dealing with internal staff, vendors, and clients.
- Capacity to handle confidential data with complete discretion.
- Demonstrated ability to multitask, stay organized, maintain high attention to detail, and function independently in a dynamic setting.
- Prior background in professional services, recruitment, or staffing is highly advantageous, and familiarity with Bullhorn ATS is preferred.
Responsibilities
- Oversee executive calendars, arrange meetings, and track email accounts to emphasize high-priority messages.
- Draft professional presentations and reports, organize documentation, and support various internal operational tasks.
- Process vendor invoices, facilitate on-time payments, reconcile accounts payable data, and oversee expense reporting.
- Verify the precision of staff timesheets, manage approvals, and keep payroll records current.
- Assist with talent acquisition by setting up interviews, corresponding with applicants, and facilitating onboarding documentation.
- Collaborate with payroll and accounting departments to maintain precise financial reporting and organized records.
Benefits & Perks
- Permanent remote working arrangement with a competitive salary paid in USD.
- Internet stipend for your home office setup, along with retirement fund contributions and HMO coverage.
- Paid time off for sickness and vacation, plus paid observation of US holidays.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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