Executive Assistant – Engineering, Project Control, MYOB, Acumatica
Posted 26 days ago
You'll complete your application on Pear Tree.'s career site.
About the Role
We are searching for a committed Executive Assistant to manage operations in an engineering and project control setting. This position acts as a key connector between teams, reporting to the Sales and Engineering Managers to keep project workflows organized, productive, and timely. You will offer full administrative assistance across various platforms, working to optimize communication and uphold high project standards throughout the company.
Requirements
- You should have excellent attention to detail and a systematic approach, with a history in project coordination or project controls.
- You must be proficient at handling scopes, requirements, action registers, and Gantt charts while communicating clearly with staff at every level.
- Experience with MYOB Acumatica is mandatory.
- Previous work in engineering, manufacturing, mining services, or quality management systems is considered a strong advantage.
- You must be tough, confidential, and able to perform well in a high-speed, small-business setting.
- You are required to work during Australian business hours.
Responsibilities
- You will develop and oversee engineering-gate procedures, protocols, and checklists.
- Your daily tasks involve gathering data from diverse software systems into organized project logs and generating documents like internal reports, approval packets, and client updates.
- You will record meeting conclusions and monitor action items, making sure milestones are reached and reporting any missed deadlines.
- Furthermore, you will manage transitions between the Sales and Engineering teams, oversee project scope and advancement, generate capacity reports, and ensure project gate adherence by obtaining any absent data or documentation.
Benefits & Perks
- This role includes the privilege of observing all Australian national and state-designated public holidays.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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