Executive Assistant – Freelance
Posted 1 month ago
You'll complete your application on Magic, Inc's career site.
About the Role
A motivated freelance Executive Assistant is needed to offer executive-level support to the founder. This position is ideal for an individual who excels in a rapid setting and feels confident leveraging contemporary AI technology to optimize operational workflows. Your primary focus will be serving as the main liaison for the founder, overseeing intricate calendars, external communications, and company-wide knowledge assets to guarantee efficient daily operations.
Requirements
- You need a minimum of two years of professional experience in operations support or executive assistance.
- Expertise in using Claude AI, including its CLI and Code features, is mandatory for managing workflows and data effectively.
- You should be capable of managing a heavy schedule featuring a minimum of ten daily meetings.
- Excellent writing abilities are required to compose emails and documents that reflect the founder’s tone.
- Knowledge of Google Workspace, CRM software, and NotebookLM is necessary, as is the capability to create basic automations.
- You must maintain a steady internet connection of at least 40MBPS, a secluded workspace, and a noise-canceling headset.
- Your hardware must include a computer with an Intel i5, AMD Ryzen 5, or better processor, at least 8GB of RAM, and a secondary backup device.
Responsibilities
- You will oversee the entire lifecycle of the founder's calendar, including scheduling, resolving conflicts, and managing meeting buffers.
- Your core tasks include filtering incoming emails, writing standard replies, and directing urgent matters to the right place.
- You will use Claude to generate summaries of detailed materials like pitch decks and vendor documents, and keep NotebookLM updated as the primary knowledge database.
- You will be tasked with organizing cohort arrangements spanning multiple time zones, generating briefing documents, and recording session conclusions.
- Your duties include updating contact records to ensure all follow-ups are finished, creating correspondence within two days, and conducting general administrative work such as research, managing expenses, and preparing files.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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