Executive Assistant, HR Support
Posted 9 days ago
You'll complete your application on Remote Raven's career site.
About the Role
We are looking for a committed Executive Assistant to deliver wide-ranging HR assistance to six different portfolio businesses. Your work is central to upholding the accuracy of personnel information and supporting fluid People Operations. As a primary liaison, you will connect recruitment transitions with daily administrative duties. You will collaborate with management to coordinate initiatives, ensure regulatory adherence, and promote streamlined processes within a dynamic, multi-company framework. This role places you at the heart of our operations, where you will provide vital help to People Operations directors. Your tasks include composing messages, coordinating calendars, and developing new workflows as the organization expands. We need a forward-thinking professional who handles uncertainty well and is enthusiastic about improving the company's operational health and structure.
Requirements
- Prior background in People Operations, HR administration, or executive assistance.
- Exceptional organizational capabilities with a commitment to precise record-keeping.
- Superior written communication skills to create polished HR documents and templates.
- Competence in navigating multiple software platforms concurrently and a strong ability to maintain privacy regarding sensitive data.
- Proactive, autonomous, and dependable approach with an interest in creating and optimizing systems.
- Strongly preferred: experience with HRIS software, managing benefits, multi-state HR operations, or working within a private equity or portfolio business model.
Responsibilities
- Oversee personnel files, role specifics, and paperwork within the HRIS for every portfolio business.
- Execute and record staff status updates, including job changes, pay modifications, and departures.
- Assist with multi-state HR regulatory requirements, facilitate benefits sign-ups, and oversee leave and PTO requests.
- Act as the initial contact for standard HR inquiries, directing queries to the appropriate parties.
- Aid People Operations executives by filtering email, organizing appointments, recording meeting tasks, and generating reports on staffing levels or training status.
- Partner with leadership and general managers to organize facility visits, travel arrangements, and project milestones.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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