Executive Assistant – Project Coordinator
Posted 12 days ago
You'll complete your application on RunRemote's career site.
About the Role
This position functions as a primary administrative and project management partner for three principals. You will manage daily operations and balance personal and professional agendas with precision. As the central point for information flow and task oversight, you allow the leadership team to concentrate on primary business goals. This is a perfect fit for a self-starter who excels in a rapid-paced setting and functions as a steady support pillar for a small team. You will have the authority to refine processes and utilize artificial intelligence to increase operational efficiency. This is a fully remote position that requires a full-time commitment aligned with Australian business hours.
Requirements
- Minimum of four years of relevant work history as an Operations Coordinator, Project Coordinator, or Executive Assistant, preferably within sectors such as civil construction, property development, or engineering.
- Superior organizational talent, acute attention to detail, and the capacity to operate autonomously.
- High level of competence in Microsoft Excel, OneDrive, and Outlook, plus experience using CRM software and platforms like Monday.com.
- Strong English verbal and written communication skills and the ability to interpret technical project documents.
- Demonstrated history of assisting business owners or executives, including tasks related to database administration and property acquisitions.
- Availability to work as an independent contractor during the 9:00 AM to 6:00 PM Australian time block.
Responsibilities
- Oversee scheduling, organize meetings, and prepare written communications for three principals.
- Monitor project timelines and oversight platforms, ensuring task completion by coordinating with contractors, engineers, and consultants.
- Organize and manage detailed project records, including construction blueprints, engineering documentation, and legal contracts.
- Act as the primary bridge for information between internal and external parties to keep stakeholders updated on progress and needs.
- Facilitate field operations by arranging material procurement, assisting in property purchases, updating database records, and managing marketing materials like newsletters or social media updates.
- Evaluate and implement digital and AI-driven solutions to enhance team workflows.
Benefits & Perks
- You will have the chance to work in a high-quality remote environment that features extensive prospects for professional advancement.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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