Executive Assistant – Proposals & Contracts Coordinator
Posted 12 hours ago
You'll complete your application on FreedUp's career site.
About the Role
This organization develops personalized operating frameworks for companies and individuals by utilizing a global network of skilled professionals to streamline operations. As a provider of Executive Assistant Operating Systems, the firm offers expert support staff trained to handle essential administrative duties. You will benefit from a robust onboarding program that includes specialized training, custom system implementation, and continuous guidance. This position focuses on assisting the founder of a specialized privacy consultancy, offering you exposure to executive-level workflows and business strategy. It is perfectly suited for an organized professional who thrives in a virtual, team-oriented workspace.
Requirements
- Minimum of three years of practical experience creating contracts, statements of work, or proposals using existing templates.
- High level of precision in managing document formatting, pricing details, dates, and project deliverables.
- Proven ability to generate high-quality documents and visual presentations using Google Slides or PowerPoint, including the capacity to make quick adjustments.
- Availability to work during Central Time business hours.
- Access to a private home office environment with stable, high-speed internet connectivity.
- Advanced written English proficiency.
- Preference given to candidates with experience in legal, consulting, or privacy fields, as well as those familiar with AI platforms like Claude or ChatGPT, or project management tools like HubSpot and ClickUp.
Responsibilities
- Create client proposals utilizing standardized templates, ensuring full alignment on project scopes, timelines, deliverables, and costs.
- Manage the complete statement of work and master services agreement process from initial creation to final execution.
- Monitor and track contract revisions and feedback while curating an orderly repository of all project-related files.
- Verify all documents for precision regarding branding, pricing, and scheduling prior to delivery.
- Design professional proposal presentations using deck software.
- Facilitate invoicing procedures, handle vendor documentation, and manage client onboarding steps.
- Update and maintain data accuracy within internal platforms like ClickUp and HubSpot.
Benefits & Perks
- Opportunity to work in a remote, collaborative, and supportive team setting.
- Exposure to international business environments and access to ongoing professional development resources.
- Competitive salary including paid time off.
- Eligibility for HMO health insurance after a three-month tenure.
- Potential to earn performance-linked bonuses.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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