Executive Assistant – Real Estate Investing
Posted 1 day ago
You'll complete your application on InsideOut's career site.
About the Role
We are looking for a committed Executive Assistant to provide operational support within the real estate investment sector. This position is tailored for an individual capable of autonomously handling ongoing administrative processes, such as managing email communications, organizing calendars, and maintaining strict document control. You will serve as a key liaison for property owners, conducting professional outreach and scheduling appointments to help meet acquisition targets. Your efforts will improve operational effectiveness by detecting potential delays, keeping detailed project documentation, and employing AI tools to optimize daily workflows. By managing these critical administrative and operational responsibilities, you enable the owner to prioritize strategic decision-making. We seek a candidate who excels in a management-by-exception framework, capable of executing tasks independently while providing consistent status updates and escalating urgent matters.
Requirements
- You must reside in the Philippines, South Africa, or LATAM and demonstrate C1-level English fluency for use throughout your shift.
- You are required to provide a 30-90 second English audio or video introduction along with a screenshot confirming your internet speed.
- Prior experience in residential real estate, particularly involving renovations, investment deals, or foreclosures, is highly advantageous.
- You need technical expertise in CRM platforms, databases, custom spreadsheet software, Microsoft 365, Outlook, and real estate research or skip-tracing tools.
- You must be comfortable initiating calls to property sellers, display high attention to detail, and possess a demonstrated ability to use AI tools such as Claude for drafting content and developing standard operating procedures.
- You must be capable of working autonomously and taking full responsibility for meeting deadlines.
Responsibilities
- You will oversee project and acquisition documentation while coordinating activities with various contractors and service providers.
- You will track the progress of renovations to ensure they remain within established budget and schedule parameters.
- You will manage data within lead-tracking software, ensuring that follow-up activities and status updates remain current.
- You will perform outreach to prospective sellers to arrange meetings and utilize skip-tracing methods to keep contact details accurate.
- You will provide daily status summaries and compile a detailed weekly Executive Operations Report.
- You will utilize AI tools to improve document preparation and organization, assist with social media content tasks, and continuously improve reporting procedures to minimize the owner's administrative burden.
Benefits & Perks
- This is a full-time, remote role with a steady Monday through Friday schedule that follows Central Time.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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