Executive Assistant
Posted 1 day ago
You'll complete your application on InsideOut's career site.
About the Role
An Executive Assistant is needed to support a fast-growing medical certification training network. This role requires a meticulous individual capable of balancing professional and personal tasks while assisting the founder. Initially part-time, the position offers a clear transition to full-time status. You will work remotely, leveraging advanced AI technology and modern process optimization techniques to excel in this startup environment.
Requirements
- You need a minimum of two years of experience in an executive assistant, operations support, or virtual assistant capacity.
- You must have C1-level English proficiency and demonstrate clear, professional communication skills.
- You are required to be proficient in Dropbox and Google Workspace, with intermediate expertise in Excel or Google Sheets, including data cleansing and formula application.
- You must demonstrate practical experience using AI platforms like Claude and ChatGPT for research and daily operations.
- Preference will be given to candidates familiar with Asana, QuickBooks, or Ramp, as well as those with a history of assisting startup founders, small business owners, or multi-site organizations.
- Experience with basic accounts-payable tasks, such as coordinating billing and onboarding vendors, is preferred.
Responsibilities
- You will oversee intricate professional and personal travel arrangements alongside household scheduling.
- Your core tasks include using AI software to improve workflows, prepare standard communications, and perform research.
- You will manage digital archives, refine standard operating procedures, and develop recurring spreadsheets or dashboards to monitor performance data.
- You will assist with administrative duties for office expansions, such as coordinating with vendors, managing shipping requirements, and executing market analysis.
- You will handle financial administration, including billing configurations, landlord portal management, and setting up ACH or autopay systems.
- You will ensure consistent documentation and facilitate effective communication across the operations manager, internal staff, and outside contractors.
Benefits & Perks
- The position provides a flexible remote work environment with a defined path to a full-time schedule of approximately 40 hours per week.
- You will work within a rapidly expanding medical certification training organization.
- You will gain significant experience working with modern workflow automation and AI-driven tools.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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