Executive Assistant
Posted 21 days ago
You'll complete your application on Access Offshoring's career site.
About the Role
We are looking for a committed Executive Assistant to provide senior-level administrative assistance to corporate leadership. In this full-time, remote position, you will serve as a primary partner in organization, maintaining focus on priorities and ensuring smooth communication. Your duties will involve overseeing intricate calendars, managing outreach, and executing daily tasks that drive business workflows. This role suits an organized individual who excels in a rapid-paced setting and wants to foster business expansion through strategic administrative oversight and follow-up. You must incorporate contemporary AI technologies into your routine to boost output and deliver valuable support. To excel, you must demonstrate autonomy, ethical standards, and a dedication to transparent communication with all stakeholders. You will be a key team member, attending meetings and contributing directly to organizational goals.
Requirements
- Minimum of three years of professional experience in an Executive Assistant or senior support capacity, with a background supporting U.S.-based stakeholders.
- At least one year of consistent, professional usage of AI platforms such as Claude or ChatGPT to improve task efficiency.
- Advanced skill in standard office suites and tools, specifically Google Workspace, Gmail, Slack, Zoom, and Calendly.
- Outstanding organizational abilities, meticulous attention to detail, and a capacity to balance various competing priorities.
- Demonstrated experience with CRM setup and management, plus knowledge of ConvertKit and Basecamp.
- Superior verbal and written command of the English language, paired with the initiative to seek clarification and update leadership regularly.
- Ability to function independently with a results-oriented focus in a remote environment that requires keeping cameras on during team interactions.
Responsibilities
- Oversee calendars, organize travel, arrange meetings, and maintain daily task lists to optimize leadership productivity.
- Handle business correspondence, monitor email inboxes, and manage outreach to contacts identified via events or LinkedIn.
- Keep CRM records precise and ensure contact databases remain well-structured.
- Monitor pending items and deadlines, providing consistent reminders and follow-ups to ensure project progression.
- Apply AI software daily to facilitate work, contribute to team discussions, and offer actionable solutions for operational challenges.
- Assist business development heads with daily functions, ask necessary questions to obtain information, and ensure every deliverable meets high quality standards.
Benefits & Perks
- A fully remote role operating on a schedule synchronized with U.S. business hours.
- A stipend for remote work expenses and company-provided computer hardware.
- A competitive salary package.
- Inclusive health coverage for the employee plus one dependent, 20 days of paid vacation time, 5 days of sick leave, and all legally required statutory benefits.
- Eligibility for 13th-month pay and access to continuous professional development opportunities.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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