Executive Assistant
Posted 1 month ago
You'll complete your application on Coconut Careers's career site.
About the Role
We are seeking a committed Executive Assistant to provide support to a founder by overseeing intricate schedules and high-level operations for various business units. This position is vital for keeping the founder structured and ready, serving as a main liaison and facilitating efficient internal communication. You will be expected to command the founder's daily flow, including setting calendar priorities, scheduling meetings proactively, and handling emails, all while upholding excellence in confidentiality and professional representation.
Requirements
- You must possess a minimum of three years of background working for a founder, CEO, or high-level executive, with proven success in handling hectic schedules and high volumes of email.
- You need to demonstrate high levels of organization, initiative, and the capacity to function autonomously.
- It is necessary to be skilled in current digital software, specifically Google Workspace, Microsoft Office, Slack, and Notion, plus possess knowledge of AI and automation tools.
- You should have excellent verbal and written communication abilities, maintain strict privacy, and protect professional standards.
- You are expected to be familiar with marketing workflows, CRM platforms, and basic data analysis, and satisfy the mandatory English CEFR proficiency standard.
Responsibilities
- You will organize and rank the founder's calendar while scheduling interactions with both internal and external parties and handling any scheduling clashes.
- You will curate the founder's inbox, respond to standard questions, compose messages, organize meeting agendas, ready necessary documentation, and record follow-up tasks.
- Your duties will extend to arranging executive travel and events, organizing digital files, logging expenditures, and supporting human resources or hiring functions.
- You will also look ahead to address the founder’s requirements, track outstanding obligations across the organization, and identify risks to keep operations running effectively.
Benefits & Perks
- You will receive an attractive salary plus a 13th-month bonus.
- Your compensation includes 12 days of vacation leave and 12 paid US public holidays.
- We provide full health coverage, life insurance, and mental health services, such as counseling and wellness aid.
- Additional perks consist of parental leave, recognition for work anniversaries, birthday gifts, and various team activities, including online meetings, local gatherings, and potential island retreats.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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