Executive Assistant
Posted 2 days ago
You'll complete your application on Hunt St's career site.
About the Role
This Australia-based recruitment organization focuses on connecting small and medium-sized businesses with elite offshore personnel. By avoiding conventional outsourcing firms, the organization facilitates an ethical and efficient recruitment process. Their suite of services encompasses applicant vetting and regulatory compliance, with a focus on acquiring global talent to assist companies in scaling their operations through transparent practices. The Executive Assistant position is essential for delivering premium support to the founder. You will function as a primary administrative partner, overseeing the seamless execution of daily tasks across various business interests. This remote, high-energy role demands an individual capable of taking charge, organizing intricate calendars, and converting incoming communications into defined objectives. You will collaborate directly with the founder to uphold high standards of productivity and operational efficiency, guaranteeing that all assignments are monitored and finalized effectively.
Requirements
- You need a minimum of two to three years of experience serving as an Executive Assistant, preferably for a founder, CEO, or business owner.
- Demonstrated capability to handle a high-volume workload spanning multiple companies at once is required.
- Strong expertise in the Google Workspace suite—specifically Gmail, Docs, Drive, and Calendar—is mandatory, as is experience with project and task management software.
- You should be highly self-motivated, skilled at predicting requirements, and adept at designing your own workflows.
- Excellent verbal and written communication skills in English are necessary for interacting with Australian vendors and clients.
- You must maintain a composed, organized, and resolute demeanor in high-pressure situations while ensuring full confidentiality regarding sensitive data.
- Experience with international travel logistics and familiarity with WhatsApp or other asynchronous communication platforms are considered advantageous.
Responsibilities
- You will oversee the founder's email correspondence, responding to messages and highlighting urgent matters.
- Managing an up-to-date calendar, scheduling appointments, and providing consistent daily or weekly alerts will be a primary focus.
- You will be tasked with converting incoming inquiries and concepts into structured plans for review and directing staff to ensure these plans are executed.
- The role involves conducting calls to vendors, associates, and clients on the founder's behalf, as well as synthesizing communication from voice recordings and messages.
- You will arrange all details for both local and global business travel, including flights and lodging.
- Monitoring objectives and timelines across various company entities is required to keep administrative teams synchronized and ensure operational targets are achieved.
Benefits & Perks
- This role is fully remote, allowing you to work from your home as an independent contractor with a flexible schedule that must remain synchronized with Australian working hours.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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