Executive Assistant – Sales Operations, Personal Support
Posted 3 hours ago
You'll complete your application on FreedUp's career site.
About the Role
The mission of this organization is to develop personal operating systems for both individual professionals and commercial entities by linking them with premier international talent. Through an Executive Assistant Operating System, the firm reduces operational obstacles by providing elite administrative assistance. Customers receive a thorough onboarding experience, personalized structural systems, customized instruction, and ongoing guidance to guarantee that every administrative requirement is met with accuracy and speed. You will function as a forward-thinking strategic partner for an entrepreneur, connecting sophisticated sales processes with vital personal assistance.
Requirements
- Minimum of three years working as an Executive Assistant or in an equivalent support capacity.
- Native or fully fluent English language skills combined with a disciplined, professional, and composed attitude.
- Superior attention to detail, the capacity to foresee needs, and the ability to maintain confidentiality regarding payroll and financial information.
- Proven background in CRM usage, with specific preference for Notion, and familiarity with AI software like Claude or ChatGPT to optimize daily productivity.
- Capability to balance complex professional logistics with personal assignments.
- Ability to work a full-time schedule from 9 AM to 5 PM US Central Time from a stable, quiet home office environment.
Responsibilities
- Maintain a strong sales funnel by inputting lead data, monitoring deal stages, and defining subsequent actions within the Notion CRM.
- Coordinate sales personnel, oversee the progress of leads, and leverage artificial intelligence to transform transcripts from Zoom meetings into usable CRM entries.
- Oversee intricate scheduling via Outlook and Calendly, organize domestic travel logistics, and keep critical files categorized within Dropbox and DocuSign.
- Administer payroll for a small staff, manage documentation related to vehicle registration, and keep watch on various communication platforms for incoming leads.
- Assist the entrepreneur with personal errands, record important dates for gift giving, and prepare daily logistics summaries to facilitate smooth operations.
Benefits & Perks
- Salary paid in USD, which includes a year-end bonus plus possible performance-based rewards.
- Health insurance stipend, paid vacation days, and recognition of standard holidays.
- Access to persistent professional development and continuous support from the central team to foster your success.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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