Executive Assistant – Senior Admin Support, Part-Time
Posted 3 days ago
You'll complete your application on Pear Tree.'s career site.
About the Role
We are looking for a committed and methodical part-time Executive Assistant to offer top-tier assistance to two senior directors involved in New Zealand residential property development. This position is essential for ensuring operational consistency, as you will collaborate directly with the leadership team to oversee their professional obligations and ensure daily activities function seamlessly across their diverse business holdings. You need to be a professional capable of managing two unique working approaches while maintaining efficient and transparent business operations. This position provides an opportunity to contribute significantly to a fast-paced setting by delivering critical administrative help, enabling the directors to prioritize their primary development ventures. Your duties involve maintaining orderly administrative, financial, and digital processes to facilitate clear communication and efficient task completion throughout the week.
Requirements
- Possess substantial professional experience as an Executive Assistant, in executive support, or in a senior administrative capacity.
- Demonstrate high responsiveness and a composed approach when performing duties under pressure.
- Exhibit precise attention to detail, outstanding organizational capabilities, and a consistent record of task completion.
- Show comfort in supporting two directors with distinct personal work styles.
- Maintain a proactive, self-starting attitude that allows you to detect and rectify administrative inefficiencies independently.
- Maintain confidence in operating Xero for financial management, organizing digital documentation systems, managing intricate schedules, and conducting effective client correspondence.
- Demonstrate adaptability, as the volume of work will vary between steady periods and intense intervals of activity.
Responsibilities
- Oversee the directors' calendars, coordinate appointments, execute necessary follow-up actions, and provide comprehensive executive assistance to sustain professional organization.
- Manage client interactions to ensure all communications occur in a timely and fluid manner.
- Perform data entry tasks using Xero and oversee general financial duties to maintain up-to-date records.
- Design and sustain structured file, folder, and document systems, including the remediation of redundant or chaotic digital files resulting from past migrations.
- Monitor active projects to guarantee that no operational elements are overlooked and deliver supplemental support during high-pressure phases.
- Coordinate with associate directors to uphold scheduling efficiency, structure digital environments, and ensure the prompt recording of essential financial data.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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