Executive Sales Assistant
Posted 4 days ago
You'll complete your application on WeAssist.io's career site.
About the Role
This organization supports entrepreneurs and businesses by connecting them with talented virtual assistants to manage repetitive, time-intensive operational duties, allowing clients to prioritize high-impact growth. The business provides a suite of productivity-focused solutions including administrative support, financial tracking, research, and social media planning. As an Executive Sales Assistant, you serve as a key operational connection between the leadership, fulfillment staff, and outside partners to maintain efficient business workflows. You will be closely involved in the sales cycle, converting audio from discovery and sales meetings into meaningful data for the business. This position bridges sales and operations, allowing you to oversee pipelines and support the full client experience from early research through onboarding. You will thrive in a fast-paced setting, utilizing modern AI technology to optimize internal processes. This position is suited for a detail-driven professional who works well autonomously and is eager to support the expansion of an agile agency.
Requirements
- Demonstrate a solid grasp of sales principles, including pipeline maintenance, sales psychology, and follow-up tactics.
- Exhibit daily proficiency with AI platforms such as Claude, ChatGPT, or Grok, and possess practical experience with CRMs like GoHighLevel.
- Proven history of performance in a rapid, agency-style setting, preferably in lead generation, digital marketing, or Meta ads.
- Possess excellent spoken and written English skills for professional internal and client communication.
- Show strong accountability and the capacity to operate autonomously in a remote capacity.
- Maintain a reliable internet connection and professional-grade video and audio equipment for meetings.
- Ability to work full-time with a start time between 6:00 AM and 7:00 AM MST.
- Mandatory experience using Slack and Google Workspace.
- Prior experience with AI meeting recorders like Fathom, Meta Ads Manager, or custom funnel development is highly desirable.
Responsibilities
- Maintain lead pipelines, monitor deal progression, and keep internal databases updated.
- Analyze sales call audio to identify client pain points and specific pitch details.
- Produce personalized post-call summaries and create bespoke proposals or contracts.
- Manage administrative outreach to inbound leads, inactive prospects, and previous clients to maximize conversion opportunities.
- Handle daily scheduling, appointment confirmation, and provide morning briefings for the founder.
- Direct the implementation of AI-driven workflows, check onboarding documentation, and create written standard operating procedures.
- Coordinate internal meetings, manage client transitions, and organize filming schedules for content production.
- Collaborate on the development and validation of new virtual assistant service offerings.
Benefits & Perks
- Permanent remote employment with a 13th-month bonus included.
- Comprehensive coverage for health, dental, and mental health needs.
- Competitive base salary with clear opportunities for career advancement, performance-based pay increases, and various incentives.
- Direct mentorship from the founder and clear potential for leadership and expanded responsibilities.
- Ongoing engagement with advanced AI tools to develop expertise in a tech-focused professional environment.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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