Legal Billing Specialist – P3
Posted 2 hours ago
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About the Role
We are looking for a dedicated Legal Billing Specialist for a full-time remote position. You will oversee large-scale billing operations, guaranteeing precision, adherence to regulations, and prompt delivery for diverse legal clientele. Your primary focus will be optimizing operational flow through the management of intricate billing arrangements, such as transactional requests and insurance defense, all while upholding strict record-keeping protocols. This position suits a candidate who excels at staying organized, accurate, and communicative within a dynamic virtual workplace. You will operate autonomously while playing a vital part in our collective success. Your work encompasses core financial operations, from organizing monthly billing periods to supervising the status of invoices. This permanent remote role focuses on professional advancement, guidance, and incentive programs tied to your results. We strive to foster an encouraging culture where skilled contributors can utilize their knowledge to assist clients in reaching their financial objectives efficiently.
Requirements
- Demonstrated expertise in legal billing and a thorough grasp of customary workflows in the legal industry.
- Advanced skills in Microsoft Office, specifically Excel, including the ability to utilize XLOOKUP and VLOOKUP functions.
- Exceptional precision, strong time management capabilities, and the capacity to handle pressing deadlines with minimal supervision.
- Clear and proactive communication skills to manage expectations effectively.
- Experience in insurance defense billing, carrier-specific documentation standards, and e-billing systems like Legal Exchange, LegalX, CounselLink, Tymetrix 360, LSS, or Legal Tracker is highly desired.
- Strong familiarity with Bill.com and the Carrot billing platform is strongly preferred.
- Access to a professional home office space with reliable internet, high-quality audio/visual hardware, and the ability to maintain a professional standard during meetings.
- Must be available to work from 9am to 6pm EST, Monday through Friday.
Responsibilities
- Organize monthly billing periods by checking time logs and completing pre-bills to meet specific client guidelines.
- Process a high volume of 350 to 420 insurance defense invoices monthly, ensuring total alignment with carrier expense policies and documentation needs.
- Submit invoices through various e-billing platforms, troubleshoot potential issues prior to submission, and oversee both standard and specialized transactional billing.
- Generate expedited invoices for deal closings or settlements and administer bespoke flat-fee billing plans.
- Direct accounts receivable and payable duties, including monitoring receipts, recording invoice write-downs, and updating Excel trackers.
- Input and categorize expenses, record payment information within Bill.com, and handle the AP email queue.
- Report on unresolved matters, oversee impending deadlines, and investigate invoice statuses to keep financial records up-to-date and precise.
Benefits & Perks
- Permanent remote work arrangement with a competitive base salary.
- Comprehensive health, dental, and mental health insurance coverage.
- A 13th-month bonus payout.
- Access to performance-based pay increases, bonuses, and various incentives.
- Opportunities for professional development and advancement, including the prospect of mentoring new team members.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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