Operations & Administration Coordinator
Posted 30 days ago
You'll complete your application on RunRemote's career site.
About the Role
This organization functions as a talent acquisition partner specializing in linking businesses with expert remote staff residing in the Philippines. The agency performs extensive evaluations and screenings to present employers with a shortlist of premium, full-time candidates. Through these placements, the firm assists companies in optimizing hiring procedures and realizing substantial operational budget reductions, supported by continuous assistance and a 90-day satisfaction guarantee for both parties. The organization focuses on staffing for disciplines such as HR, design, marketing, finance, sales, and operations. This Operations and Administration Coordinator position is vital for sustaining fluid business processes. You will serve as a core team member, overseeing critical office duties to ensure that everyday operations function with organization and productivity. This opening is ideal for a systematic professional who thrives in environments rooted in structure and process, aiming to support a lean enterprise through a commitment to documentation and precision.
Requirements
- You should have a minimum of three years of experience in finance, operations, or administrative positions.
- You need to demonstrate high precision and a systematic style for handling recurring workloads and keeping exact records.
- Expertise in financial applications like Xero, QuickBooks, or MYOB is mandatory, with experience in Reckon being considered a plus.
- You must possess excellent English writing skills and feel comfortable using CRM platforms, web portals, and various digital tools.
- Furthermore, you need to be an independent, proactive problem-solver capable of managing your daily, weekly, and monthly obligations.
- A tech-oriented perspective is required, as you will need to master and apply multiple operational tools, with an advantage given to candidates with backgrounds in engineering, logistics, quality management, or manufacturing.
- A readiness to embrace new procedures and assist in improving current SOPs is highly appreciated.
Responsibilities
- You will oversee a range of repetitive operations, such as managing purchase orders, creating invoices, drafting quotes, and arranging freight logistics.
- You will be tasked with verifying that all orders are correctly recorded, billed, and prepared for shipping, while keeping diligent logs within internal platforms, spreadsheets, and shared drives.
- Your duties include tracking unpaid receivables, pursuing customer payments, and helping with bank reconciliations and vendor payments.
- Beyond financial administration, you will assist with regulatory compliance, such as document management for ISO standards and preparing for internal audits.
- You will oversee existing checklists to confirm that all daily, weekly, and monthly assignments are finished, track pending items, and manage process documentation and SOPs.
- Additionally, you will utilize CRM and financial software to ensure information accuracy and discover ways to streamline or automate routine tasks to boost productivity.
Benefits & Perks
- This role is entirely remote, giving you the flexibility to complete your work from home.
- You will work within a professional and encouraging team setting that offers meaningful potential for professional advancement and development.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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