Operations Coordinator, Executive Assistant, Social Media Manager

About the Role

We are looking for a multi-talented professional to take on a hybrid position that merges executive assistance, operations coordination, and digital marketing. This role suits a highly structured individual capable of juggling essential administrative functions with creative marketing tasks. You will act as a central support pillar for company leadership, helping to maintain efficient day-to-day business activities while expanding our digital footprint.

Requirements

• You must have a demonstrated background in administration, operations, or executive support, preferably within the trades, construction, or property management sectors.
• You are required to be proficient in Microsoft 365 applications, specifically Outlook.
• Preference is given to those with prior experience using Tradify software.
• You must have prior experience operating business-facing social media platforms, including content engagement and scheduling strategies.
• You need to be skilled in using video editing software and Canva.
• You must demonstrate excellent verbal and written English skills to engage with Australian stakeholders effectively.
• You are required to work full-time during Australian business hours.
• You must provide your own dedicated workspace, reliable computer, and necessary professional equipment.

Responsibilities

• You will oversee business email accounts, log maintenance tasks in Tradify, maintain property documentation, and organize site visits and tenant access.
• You will manage digital filing, appointment scheduling, and calendar logistics for leadership, while also handling professional phone calls and business correspondence.
• You will recognize administrative inefficiencies, develop operational reports, and prioritize the resolution of pressing commercial issues.
• You will support social media efforts on Instagram, Facebook, and LinkedIn by curating content, designing branded visuals, producing short-form video edits, planning post schedules, and tracking market trends to boost audience interaction.
• You will process and respond to incoming social media inquiries.

Benefits & Perks

• You will have the convenience of a full-time, remote position operating on a Monday to Friday schedule within Australian business hours.
• You will work directly alongside company leadership.
• You will gain experience in a dynamic environment that combines operational management with creative digital marketing, offering an excellent opportunity to impact business expansion.