Project Coordinator
Posted 23 days ago
You'll complete your application on Vert Environmental's career site.
About the Role
This California-based consulting organization delivers critical laboratory and field testing for residential and commercial assets. Specializing in inspections for mold, asbestos, lead, water, and air quality, the firm provides independent, regulatory-compliant reports to a client base that includes property managers, homeowners, insurance adjusters, and contractors. The company emphasizes impartial third-party testing and swift, dependable delivery throughout the Bay Area and Southern California. As a Project Coordinator, you serve as a key operational bridge, fostering effective communication and project success. You will work within a professional remote, global environment, managing intricate scheduling tasks, overseeing documentation, and delivering superior customer support while advancing your coordination skills within the environmental testing sector.
Requirements
- Minimum of two years of professional experience in administrative support or project coordination.
- Demonstrated ability to handle multiple concurrent projects.
- Familiarity with project management frameworks like Waterfall, Scrum, or Agile.
- Practical proficiency with project management platforms such as Microsoft Project, Jira, Trello, or Asana.
- Strong reporting and data entry skills using Google Sheets or Excel.
- Exceptional stakeholder management and communication capabilities.
- Possess a proactive problem-solving mindset, high integrity, and a focus on personal growth.
- Available to work during Pacific Daylight Time hours.
- Minimum B2 English proficiency with a high level of comfort and skill in telephone communication.
- Reliable home office environment equipped with stable internet access and a high-quality headset for remote work.
Responsibilities
- Manage a high volume of daily communication, specifically 20-30 phone calls and 15-25 emails, ensuring all interactions are timely and professional.
- Coordinate field activities and appointments by verifying technician availability and liaising between clients, homeowners, and staff.
- Draft work authorizations and gather necessary billing information while keeping project records orderly.
- Perform data entry across internal systems to maintain accurate project information.
- Facilitate cross-departmental collaboration to support internal teams.
- Identify and address potential obstacles early to maintain project compliance and ensure client satisfaction.
Benefits & Perks
- You will have access to ongoing professional development opportunities and clear paths for career advancement.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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