Real Estate Transaction Coordinator
Posted 1 month ago
You'll complete your application on Magic, Inc's career site.
About the Role
This organization provides an efficient remote support platform that links companies with pre-screened experts for various business needs. In the role of Real Estate Transaction Coordinator, you serve as a core support contact, enhancing the productivity and organization of a client's real estate business. This position is tailored for professionals who excel in high-pressure settings, possess the ability to oversee complex administrative real estate processes, and can provide high-level executive assistance to business owners. Your duties will involve a mixture of responsibilities, ranging from tracking transactions and managing documents to producing creative content and providing executive-level support. By utilizing administrative proficiency alongside modern AI tools, you will refine workflows to ensure optimal business operations. This represents a perfect opportunity for a self-starting professional to apply their organizational talents to significantly contribute to a real estate executive's success.
Requirements
- Proven history as a real estate transaction coordinator or in an equivalent support capacity, with deep knowledge of the transaction process, including disclosures, contracts, and closing materials.
- Competency with MLS systems, transaction management tools, and both Google and Microsoft software suites.
- High proficiency in English, both written and verbal, and experience utilizing Canva for marketing projects.
- Direct experience using AI platforms like ChatGPT and the ability to integrate automation.
- Strong organizational capabilities, the capacity to work independently, and the flexibility to manage changing priorities.
- Requirement of a computer with at least 8GB of RAM, an Intel i5 or AMD Ryzen 5 processor or better, a minimum 40MBPS stable internet connection, a noise-canceling headset, a webcam, a professional quiet workspace, and redundant internet and hardware solutions.
Responsibilities
- Oversee the complete lifecycle of real estate files, from drafting and supervising offers and contracts to handling closing documentation.
- Coordinate and schedule property showings, monitor the status of required paperwork, and update information in MLS and transaction management platforms.
- Provide extensive executive assistance by organizing calendars, addressing scheduling issues, and managing professional correspondence.
- Organize ongoing projects and bring formal structure to disorganized workflows.
- Create marketing assets using Canva and assist in the administration of social media channels.
- Proactively enhance operational efficiency by spotting recurring tasks and creating AI-assisted workflows to automate them.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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