Sales Support Executive Assistant
Posted 11 days ago
You'll complete your application on Coconut Careers's career site.
About the Role
This position functions as a Sales Support Executive Assistant reporting to the CMO of an expanding marketing firm during a critical growth phase. You will act as a core team member, handling daily sales cycle tasks, providing administrative assistance, and optimizing the exchange of documentation and communication between prospects and leadership. The role is entirely remote and requires an individual capable of adapting to a fast-moving, agency-based setting.
Requirements
- You must have a background in a sales-support or related capacity, ideally within a marketing agency.
- You need high proficiency in written and verbal English, featuring a tone that is natural and professional for client engagement.
- You must be skilled in using HubSpot for CRM, Quiller for proposals, Asana for project tracking, and tools like Zoom, Gmail, and Slack.
- You should be highly proficient in utilizing Claude and other AI solutions to enhance productivity.
- You are required to work an 8-hour shift within the 8AM to 6PM Central Time window.
- You must provide a 1-minute introductory video and ensure your resume adheres to the required template.
Responsibilities
- You will join prospect meetings to document action items and insights, which you must verify and initiate via Slack.
- You will prepare and deliver proposals using Quiller, collaborate with the development and design teams to create specialized quotes, and revise contracts.
- You will conduct routine follow-ups for prospects involved in multiple meetings using text and email.
- You will ensure the HubSpot CRM is accurate by maintaining current deal values and statuses.
- You will manage internal logistics and professional correspondence.
- You will deliver all completed tasks to the CMO for approval prior to sending them to external parties.
Benefits & Perks
- You will receive a competitive salary plus a 13th-month bonus.
- You are eligible for 12 days of vacation, 12 paid US holidays, and leave for maternity or paternity.
- You will have access to a full-time HMO plan covering life insurance and healthcare, as well as mental health resources and consultations.
- You will receive birthday presents and milestone rewards.
- You will have access to social opportunities including regional gatherings, virtual town halls, and trips to islands.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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