Senior Executive Assistant – AI & Business Operations
Posted 17 days ago
You'll complete your application on Pear Tree.'s career site.
About the Role
This senior-level executive support position focuses on managing high-stakes administrative tasks while integrating advanced AI solutions into operational processes. It is designed for a self-motivated individual who excels in dynamic settings and enjoys using tools like Claude to improve productivity. As a key connection between management and staff, you will ensure smooth operations and consistent communication during organizational growth. Your work will involve partnering closely with leadership to oversee intricate scheduling, formal correspondence, and strategic networking. By applying AI platforms and organizational knowledge bases, you will optimize routine duties and maintain the flow of information, allowing executives to prioritize major goals while you manage essential coordination and stakeholder interaction.
Requirements
- Extensive professional experience in an executive or high-level virtual assistant capacity, ideally assisting senior directors or founders.
- Expertise in handling heavy email volumes, multifaceted scheduling, and complex international travel planning.
- High fluency in English to facilitate communication with stakeholders and clients located in New Zealand.
- Demonstrated passion for technology, specifically practical experience using AI tools such as ChatGPT or Claude and project management software like monday.com.
- Strong sense of discretion, confidentiality, personal organization, and independent working abilities.
- Prior work experience within marketing, creative, or media sectors is highly valued, as is proficiency in CRM management and sales support.
- An energetic, proactive, and positive personality.
- Availability to work full-time hours according to the New Zealand business time zone.
Responsibilities
- Take full responsibility for monitoring, organizing, and drafting replies for executive emails while adhering to established brand voice standards.
- Manage sophisticated calendars and handle all aspects of global and local travel, such as creating comprehensive schedules.
- Utilize AI technology to create efficient automated workflows, pull relevant data, and draft professional documentation.
- Act as the main communication link for external partners, agencies, and internal departments to address and clear any scheduling conflicts.
- Document interactions, keep precise records, and monitor business development leads using monday.com.
- Plan and coordinate business events, client meetings, and networking activities.
- Conduct general business management and research, ensuring vital information is communicated to stakeholders even when leadership is working remotely or traveling.
Benefits & Perks
- This is a full-time, fully remote role structured as an independent contractor arrangement.
- You will enjoy schedule flexibility while remaining consistent with New Zealand business days and public holidays.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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