Senior Executive – Personal Assistant to CEO
Posted 17 hours ago
You'll complete your application on MUSEUM OF ICE CREAM's career site.
About the Role
This position requires a proficient Senior Executive Personal Assistant to deliver full-spectrum support to the Chief Executive Officer. You will balance professional business demands with personal logistics, ensuring the leadership team operates with maximum effectiveness. Serving as a primary facilitator for executive-level communication and meeting coordination, you will guide projects throughout international locations including New York and Singapore. This role sits at the intersection of creative entertainment and professional hospitality operations. You will be expected to implement efficient administrative systems, leverage advanced AI technologies to boost output, and navigate intricate problems as they emerge. Success in this position requires a proactive mindset, allowing you to foresee requirements and provide continuous assistance across multiple time zones.
Requirements
- Minimum of 8 years of executive or personal support background, preferably assisting a founder or CEO in a rapidly expanding business setting.
- Expertise in Microsoft Office, Slack, and Google Workspace is required, plus significant experience using Claude AI to create workflows and increase efficiency.
- Strong capability to manage multiple urgent tasks autonomously and exercise discretion when dealing with sensitive financial or corporate data.
- High level of written and spoken English proficiency.
- Ability to manage operations in alignment with Pacific Time business hours for a US-based executive.
- Background in luxury travel arrangements, estate management, or professional experience in the hospitality or entertainment industries is highly valued.
Responsibilities
- Oversee sophisticated calendar arrangements, manage email correspondence, and orchestrate communications for the executive.
- Create documentation for board-level gatherings, monitor progress on key deliverables, and keep accurate logs of professional contacts.
- Organize all business travel, both local and global, while managing private and family-related tasks like home services and specific appointments.
- Perform self-directed research, compose executive briefings, and utilize automated systems to refine administrative processes.
- Assist with corporate events, venue launches, and executive-led projects by liaising with staff and outside partners to guarantee project success.
Benefits & Perks
- This is a remote-based role that mandates availability consistent with Pacific Time business hours.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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