Studio & Administrative Assistant
Posted 10 days ago
You'll complete your application on Assist World's career site.
About the Role
This remote role involves providing wide-ranging operational assistance as the main point of contact for studio communications and overseeing the administrative processes that drive business efficiency. You will function in a fast-paced setting, coordinating scheduling needs, client requests, and marketing duties to facilitate seamless studio functions for clients. This long-term position is designed for an autonomous professional who manages data integrity, supports sales processes through direct outreach, and assists in the expansion of new initiatives, with the potential to increase your workload and duties over time.
Requirements
- Possess at least three to four years of background in marketing and sales support, virtual assistance, customer service, or general administrative roles.
- Demonstrate fluent, professional English proficiency in both verbal and written communication for interactions with U.S. clients.
- Exhibit strong organizational skills, extreme attention to detail, reliability, and the capacity to function independently as a self-starter.
- Show competency in using Google Workspace, Instagram, Slack, Facebook, Canva, Zoom, and QuickBooks.
- Experience using FitGrid, LoyalSnap, Attentive, or Mindbody is highly preferred.
- Maintain a design-focused approach when utilizing brand templates.
- Ensure a professional, quiet work environment equipped with dependable high-speed internet and backup power.
- Possess a genuine interest in the yoga, Pilates, wellness, or boutique fitness sectors.
Responsibilities
- Oversee studio email inboxes, track artificial intelligence platforms, and manage member bookings, payments, and registrations via Mindbody.
- Maintain class calendars, oversee waitlists, and initiate Zoom meetings for online sessions.
- Handle corporate invoicing on a monthly basis using QuickBooks and keep client information current through regular data entry and research assignments.
- Assist the Sales Manager by documenting leads, recording inquiries, and monitoring follow-up actions to facilitate the sales cycle.
- Execute marketing tasks such as posting daily schedules, producing content with Canva templates, managing social media initiatives, and handling member retention efforts.
- Participate in email marketing execution, prepare client communications, and provide assistance during promotional campaigns to support organizational growth.
Benefits & Perks
- The position is entirely remote, allowing for work-from-home flexibility.
- Receive a fifty-dollar bonus on your birthday and a two-hundred-dollar reward for testimonials provided.
- Access specialized training for Claude AI.
- No requirement for employee monitoring software.
- Long-term employment outlook with opportunities for advancement in hours and career responsibilities.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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