Virtual Assistant, Accounting – Operations
Posted 3 hours ago
You'll complete your application on Acxelsus's career site.
About the Role
A growing enterprise in the electrical infrastructure, equipment rental, and powerline materials sector is looking for a Virtual Assistant to assist with financial and operational tasks. You will partner closely with the company director to autonomously handle diverse business functions. This role requires a detail-oriented professional to keep operations running efficiently through precise record-keeping and high-level administrative support. It provides a stable, remote career path for those capable of managing varied responsibilities with a proactive and organized approach in an international, collaborative setting.
Requirements
- Possess a Bachelor's degree in Finance, Accountancy, Business Administration, or an equivalent discipline.
- Maintain a minimum of 3 years of relevant professional experience, specifically in accounts payable, accounts receivable, invoicing, and payment processing.
- Demonstrate high proficiency in Xero and advanced capability with Excel or Google Sheets.
- Show a strong grasp of procurement cycles, order generation, and price quoting, with preferred experience in CRM or fleet management platforms.
- Exhibit excellent spoken and written English skills for formal customer interaction and email communication.
- Commit to a permanent schedule of 5:00 AM to 2:00 PM or 6:00 AM to 3:00 PM Philippine Time and demonstrate the ability to operate effectively in a remote, independent environment.
Responsibilities
- Manage accounts payable and receivable tasks within Xero, including processing supplier bills, generating invoices, documenting payments, and chasing overdue accounts.
- Prepare precise quotes and purchase orders, research potential suppliers, and perform cost comparisons to suggest budget-friendly solutions.
- Administer the fleet management system by ensuring all equipment logs and maintenance schedules are up-to-date.
- Develop and curate a customer CRM database to guarantee data integrity and maintain detailed activity records.
- Draft sales correspondence, follow up with clients, and provide direct support to the director for business growth initiatives.
- Analyze pricing, monitor project costs, generate commercial reports on sales and profit margins, and perform general administrative duties to keep business documentation orderly.
Benefits & Perks
- Receive a competitive salary package within an inclusive, diverse workplace.
- Maintain a healthy work-life balance with a consistent daytime schedule and weekends off.
- Access comprehensive health coverage and group life insurance.
- Benefit from paid time off and designated birthday leave.
- Take advantage of professional development programs and a culture that emphasizes employee recognition.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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