Virtual Executive Assistant
Posted 29 days ago
You'll complete your application on Manila Recruitment's career site.
About the Role
This remote position entails providing extensive administrative and operational assistance to the Chief Operating Officer of a United States law firm specializing in federal and immigration matters. You will function as a central gatekeeper, managing the executive's daily agenda and ensuring the firm's administrative tasks are completed seamlessly. Serving as a primary contact for clients, legal professionals, and vendors, you will be entrusted with highly sensitive information. This role requires an independent professional capable of navigating complex administrative demands during U.S. Eastern Time hours while ensuring the smooth execution of immigration-related legal operations.
Requirements
- Minimum of three years of experience providing direct support to C-level executives like a CEO, COO, or managing partner.
- Demonstrable history of supporting executives or organizations based in the United States.
- Superior verbal and written English communication capabilities.
- Advanced expertise in managing professional email inboxes and complex calendars.
- Proven ability to exercise sound judgment and maintain strict confidentiality.
- Capability to work autonomously in a virtual setting without requiring constant supervision.
- Demonstrated skill in managing competing priorities and proactively addressing executive needs.
- Previous experience in a legal environment or professional services firm is strongly preferred.
- High proficiency in Microsoft 365, as well as current productivity and project management applications.
Responsibilities
- Take ownership of the COO's intricate schedule, including organizing appointments, interviews, and vendor discussions across various time zones.
- Oversee the executive's email account to identify urgent messages, compose professional replies, and track action items to ensure timely completion.
- Create summaries of key priorities, record meeting outcomes, and manage master lists of ongoing projects and deadlines.
- Handle operational logistics including travel arrangements, electronic filing systems, and the distribution of internal documentation.
- Conduct research on business partners and vendors, providing analytical summaries to facilitate executive decisions.
- Prepare various presentations, internal reports, and official documents as needed.
- Facilitate recruitment activities, including setting up interviews and assisting with onboarding procedures.
- Develop and maintain internal project trackers and standardized operating procedures to improve firm-wide productivity.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
Similar Jobs
Senior Shopify Plus Developer
Hunt St
We are looking for a Senior Shopify Plus Developer to work remotely from the Philippines. The position centers on advanced storefront development, theme tailoring, and sophisticated integrations, with a commitment to maintaining rigorous technical excellence and meeting project requirements. You will handle diverse client demands, ranging from ongoing operational maintenance and retainer engagements to comprehensive project deployments. You will serve as a primary technical authority, guiding projects through the full lifecycle from early estimation to final launch validation. Your role involves generating reliable projections, addressing technical issues, and ensuring tasks align with established budgets and scopes. Success requires consistent communication with internal teams and leads to manage project hurdles and risks. This role suits an expert developer comfortable in a decentralized agency setting. You are encouraged to use advanced AI development tools as part of our forward-thinking strategy and contribute to internal R&D initiatives. The position blends deep technical execution with project oversight, demanding high-quality coding standards and transparent collaboration with clients and management.
Freelance Website Developer, Graphic Designer
Pramira
We are looking for a multi-talented freelance Web Developer and Graphic Designer to work remotely. This position suits a creative expert who can integrate technical web work with superior visual design. Your main tasks include managing our WordPress presence to keep the site fast, secure, and attractive, while also creating various marketing materials. You will assist multiple departments by delivering custom design solutions that match our standards in the telecommunications and engineering sectors. This role provides great flexibility, as you can organize your own hours within a freelance structure. You will partner with our team to run marketing initiatives, keep branding consistent across all channels, and complete various digital and print production assignments. We need someone who can work autonomously, communicate effectively, and document their hours, making this a great fit for a self-driven person interested in varied project work.
Senior Art Director
Construct Digital
This agency focuses on building data-backed brand stories that produce tangible commercial success. Through a mix of artistic flair and sophisticated technical solutions, the firm drives growth in sales, lead acquisition, and ROI. The service offering includes data analysis, UX design, content marketing, and modern AI integration to optimize engagement and performance. As a Senior Art Director, you will work alongside creative technologists, planners, and strategists to deliver impactful solutions for clients throughout the Asia-Pacific territory. This pivotal position requires a blend of aesthetic leadership, hands-on production, and strategic guidance within an environment that promotes experimentation and continuous workflow improvement.