Accounting Specialist
Posted 2 hours ago
You'll apply on the company's website.
About the Role
This digital agency focuses on improving user experience and online visibility for high-performing clients through software development and marketing expertise. With a commitment to clear strategy and transparent results, the organization provides turnkey marketing and SEO services. They are seeking an Accounting Specialist to oversee the firm's financial well-being. You will function as the primary lead for daily bookkeeping, ensuring the integrity of financial data. This is a full-time, 100% remote position where you will manage vendor communications, billing, and general fiscal operations within a dynamic, tech-oriented firm.
Requirements
- Minimum of three years experience handling full-cycle bookkeeping for small businesses in the United States.
- Expertise in QuickBooks Online, specifically regarding reconciliations, bank feeds, and banking rules.
- Proven track record in managing accounts payable, accounts receivable, and invoicing for companies in the service sector.
- Knowledge of US payroll requirements for 1099 and W-2 employees, including experience with platforms like Gusto or ADP.
- Strong proficiency in written English for interaction with vendors and clients.
- Demonstrated precision in work and a strong inclination for documenting workflows and processes.
- Certification as a QuickBooks Online ProAdvisor is considered a plus, as is prior experience with Nickel, a background in the digital agency sector, or collaboration with external CPAs for annual or quarterly reviews.
Responsibilities
- Execute daily bookkeeping duties, such as reconciling credit card and bank accounts via QuickBooks Online on a weekly and monthly schedule.
- Identify and address inconsistencies, including duplicate charges, missing records, or suspicious transaction activity.
- Draft journal entries for review and compile monthly financial statements, such as balance sheets, P&L statements, and accounts receivable aging reports.
- Oversee the billing cycle by processing recurring and project-based invoices, monitoring collections, and following up on late payments.
- Manage accounts payable by recording vendor bills, organizing payment schedules, and updating vendor files.
- Coordinate payroll activities by gathering time records and rate adjustments to facilitate submissions through ADP.
- Develop and update standard operating procedures for routine tasks and troubleshoot common financial discrepancies using available software tools.
- Communicate professionally with clients and internal staff to address financial questions in a prompt manner.
Benefits & Perks
- This is a permanent, full-time position with the flexibility of working entirely from a remote location.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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