Administration Assistant – Payroll, Rostering, Finance
Outsourced Staff
Remote · Full time · Senior · Salary not disclosed
Administration Assistant – Payroll, Rostering, Finance
Posted 2 hours ago
You'll apply on the company's website.
About the Role
Outsourced Staff is a specialized firm with over 25 years of experience in matching high-caliber remote talent with global businesses in sectors such as consulting, marketing, and logistics. They are currently seeking a detail-oriented Administration Assistant to support Australian-based operations. This full-time, remote position focuses on payroll, rostering, and financial support, playing a critical role in maintaining operational efficiency and administrative accuracy. The role offers a structured work environment with professional guidance and opportunities for career development as skills increase.
Requirements
- The ideal candidate will have at least two years of experience in Australian award payroll preparation using Xero, including a strong grasp of bank reconciliation and transaction coding.
- You must be comfortable applying award-based pay rates, including overtime, penalty rates, superannuation, and leave entitlements.
- High levels of computer literacy are essential, as is the ability to work exactly to documented processes and learn new systems quickly.
- You should possess clear and polite written English communication skills and demonstrate a strong awareness of privacy and data security.
- The role requires full availability during Adelaide business hours, specifically 9:00 am to 5:00 pm ACST/ACDT, along with a reliable internet connection and a private, secure workspace.
- While not strictly required, familiarity with the SCHADS Award, NDIS billing, NDIS provider portals, and rostering software like ShiftCare or Deputy is considered highly advantageous.
Responsibilities
- In this role, you will be responsible for preparing pay runs in Xero and verifying timesheets against rosters while promptly flagging any discrepancies.
- Your financial duties will include reconciling bank accounts, coding transactions, matching receipts, and assisting with month-end processes.
- You will also manage invoicing tasks, such as creating and sending invoices, verifying NDIS billing details, and running aged-debtor reports to follow up with plan managers.
- A significant part of your responsibilities involves managing rosters, which includes entering shifts, processing changes, and ensuring the connection between rostering data and Xero remains accurate.
- Beyond finance and rostering, you will maintain compliance documentation, prepare employment contracts using approved templates, and manage the policy and procedure register.
- Daily communication with the Operations and Administration Manager and accurate record-keeping in the custom-built CRM are central to the position.
Benefits & Perks
- This position offers a full-time, work-from-home arrangement consisting of a 40-hour work week, Monday through Friday.
- You will receive comprehensive training through guided walkthroughs led by the Operations and Administration Manager to ensure you are well-supported in your tasks.
- Additionally, the role provides an opportunity for professional growth with the potential to expand your responsibilities and take on more complex projects within the company's scope.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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