Administrative & Scheduling Coordinator

About the Role

Iterative Health is transforming gastrointestinal care by leveraging AI and machine learning to advance colorectal cancer screening and surveillance. The company builds a comprehensive ecosystem of technology to bridge the gap between scientific research and clinical application. They are currently seeking a highly organized Administrative and Scheduling Coordinator to join their Business Development team. This role is pivotal in maintaining operational efficiency by providing expert calendar management and administrative support to facilitate seamless connectivity between internal teams and external partners.

Requirements

• The ideal candidate brings at least two years of experience in administrative support, virtual assistance, or executive coordination.
• You must possess exceptional English communication skills, with a mastery of grammar and the ability to draft polished, professional business correspondence independently.
• Proficiency in Google Workspace or Microsoft Office, specifically regarding calendar management and document creation, is essential for daily tasks.
• Candidates should demonstrate strong organizational skills, meticulous attention to detail, and the ability to handle multiple priorities while working independently with minimal supervision.
• Because this role interacts directly with US-based colleagues and clients, you must be comfortable operating within US business hours, particularly Eastern Time.
• While not required, experience supporting sales or business development teams within healthcare, life sciences, or fast-paced technology environments is highly preferred.
• Finally, you must maintain a professional and discreet demeanor while having a reliable remote working environment.

Responsibilities

• This role primarily focuses on managing the complex scheduling needs of the Business Development team.
• You will coordinate meetings between prospective clients, external partners, and internal staff, often navigating multiple US time zones to resolve conflicts and minimize delays.
• Your duties include drafting professional invitations, sending confirmations, and proactively following up with stakeholders when responses are outstanding.
• You are responsible for ensuring that all participants have the necessary information for their meetings and for maintaining accurate records of communications and follow-up activities.
• Beyond scheduling, you will manage travel arrangements for the Business Development team as requested.
• Additionally, you will provide general administrative support to the broader organization, ensuring that administrative tasks are handled efficiently to support the company’s overall clinical and research goals.

Benefits & Perks

• The role offers a remote work arrangement providing flexibility in your professional environment, along with the requirement of maintaining a reliable internet connection and a suitable workspace for remote operations.