Construction Administrator

About the Role

We are seeking a detail-oriented Construction Administrator to join our Construction Management team in the Philippines. In this remote, full-time role, you will manage the administrative lifecycle of construction projects, ensuring documentation accuracy, regulatory compliance, and smooth project workflows from initiation to final handover. This position offers a dynamic environment focused on process efficiency and professional development.

Requirements

• The ideal candidate will have a solid background in shopfitting and construction.
• You must be well-versed in Microsoft Office, particularly Microsoft Excel, and possess a basic understanding of accounting or budgeting principles for tracking project costs.
• Experience with specific building regulations and the authority approval process is essential.
• Success in this role requires outstanding communication, interpersonal, and negotiation skills to engage effectively with stakeholders at all levels.
• You should be a strategic thinker who is capable of working autonomously under pressure, managing time effectively, and planning ahead to foresee potential project opportunities.
• A high level of attention to detail and a commitment to maintaining 100% compliance with governance and organizational agreements are required to excel in this administrative capacity.

Responsibilities

• As a Construction Administrator, you will be responsible for submitting building permits, final trade certificates, and purchase orders for materials and trades.
• Your duties include setting up each project within Procore and distributing site-specific documentation, plans, and safety management plans.
• You will coordinate logistics such as ordering site waste removal, rubbish bins, and necessary equipment like scissor lifts.
• Additionally, you will handle travel and accommodation bookings while keeping expenses within project budgets.
• You will be expected to update project directories, manage workflows, and provide reporting as needed.
• A core focus of the position is ensuring a safe work environment by distributing required safety information to site teams and capturing photos of structural items for third-party sign-offs.
• You will also manage centre and landlord documentation, security deposits, and subcontractor site permits to ensure seamless project operations.

Benefits & Perks

• The company offers HMO, dental, and life insurance coverage starting from day one for you and one dependent, with options to enroll additional dependents.
• Employees receive paid time off including birthday, vacation, and medical leave, with up to six vacation days eligible to be converted to cash on your work anniversary.
• You will also have the opportunity to participate in various employee engagement activities such as family days, team building events, and year-end parties.