Data Entry Specialist

About the Role

Coconut Careers is seeking a meticulous Data Entry Specialist to join our remote staffing and talent-matching firm. In this position, you will play a key role in maintaining our professional database, ensuring that high-quality candidate information is accurately preserved for our recruitment teams. By cleaning, organizing, and categorizing candidate profiles, you will contribute to our mission of providing vetted professional talent to over 600 global client companies.

Requirements

• The ideal candidate will possess exceptional attention to detail and a high level of accuracy when managing large datasets.
• Proficiency with LinkedIn research, candidate sourcing, and CRM or ATS database management is highly preferred, as is experience with tools like SourceWhale, Bullhorn, or LinkedIn Recruiter.
• You must be able to work independently with minimal supervision, manage tasks efficiently, and meet clearly defined objectives.
• Applicants should have full-time availability of 40 hours per week and be able to work during EST business hours.
• Previous experience in architecture, interior design, or professional recruitment is considered a plus.
• Proficiency in English is required, and candidates must submit a 1-minute introduction video and a resume that follows the specific Coconut VA Profile Template.

Responsibilities

• As a Data Entry Specialist, you will research and verify candidate LinkedIn profiles to ensure they match existing records in SourceWhale.
• Your core tasks involve cleaning, organizing, and enriching candidate data, which includes updating information such as current employers, job titles, locations, and areas of professional expertise.
• You will be responsible for categorizing candidates by industry, seniority, and specific skill sets, with a primary focus on hospitality and luxury residential design professionals based in New York City.
• Additionally, you will identify and remove duplicate or outdated records to maintain database integrity.
• You will also utilize bulk import and data enrichment tools to maximize efficiency, prepare records for automated refresh functionality, and provide concise weekly updates regarding your progress and any outstanding database issues.

Benefits & Perks

• The position offers a competitive monthly salary and a 13th month pay package.
• Employees receive 12 days of paid time off alongside 12 paid US holidays.
• The company provides comprehensive healthcare, life insurance, and mental health support, including consultations and wellness resources.
• Team members also benefit from maternity and paternity leave, milestone gifts, birthday treats, and opportunities for regional meetups and virtual town halls.