Executive Assistant – Business & Personal Support

About the Role

This organization supplies an Executive Assistant Operating System that pairs clients with expert professionals to handle critical business and personal tasks. The company focuses on designing tailored operating systems for individual professionals and business owners, utilizing top-tier global talent to minimize operational hurdles. Through thorough onboarding, bespoke systems, and persistent coaching, the company guarantees its assistants are prepared to address the varied and shifting demands of their clients. You will function as a crucial support ally for two founders, overseeing both their professional operations and personal administrative obligations. You will operate as the primary liaison, guaranteeing that scheduling, communication, and project oversight function effectively. The organization maintains a structured atmosphere where employees are granted constant guidance and education to succeed in their roles.

Requirements

• Minimum of three years of professional experience as an Executive Assistant or in a related operational support capacity.
• Demonstrated expertise in financial administration, including invoicing, bill payments, and coordinating with accounting personnel.
• Proven ability to manage sensitive company and financial data with absolute confidentiality.
• Advanced English proficiency (C1 or higher) for written and verbal communication across platforms like Microsoft Teams, Slack, and WhatsApp.
• Highly proactive and organized individual who can juggle multiple executive demands with extreme attention to detail.
• Proficiency with the Microsoft suite and a commitment to adhering to IT security standards.
• Requirement for a stable high-speed internet connection, a private home office space, and the ability to work during US Central Time business hours.

Responsibilities

• Filter business email accounts for founders to identify urgent matters, create draft responses, and monitor follow-up tasks.
• Oversee financial operations, including settling bills, monitoring deposits and invoices, and collaborating with accounting staff within established spending boundaries.
• Handle human resources administrative duties, such as documentation, scheduling, and onboarding procedures.
• Coordinate project workflows by managing interactions between founders, internal staff, and external production support teams to ensure deadlines are met.
• Organize meetings and draft agendas.
• Execute personal errands, such as managing online purchases, processing returns, and scheduling household maintenance with contractors.
• Conduct weekly meetings with every founder, monitor individual ownership of business segments, and create straightforward processes or checklists to optimize repetitive tasks.

Benefits & Perks

• Competitive compensation paid in USD.
• Eligibility for a year-end bonus along with potential for additional bonuses.
• Provision of a health insurance stipend.
• Paid time off and observed holidays.
• Consistent professional training and dedicated support from the internal team to foster career success.