Executive Assistant, Finance, Quickbooks
Posted 2 hours ago
You'll apply on the company's website.
About the Role
We are searching for a precise Executive Assistant with financial expertise and QuickBooks knowledge to assist a client in the United States. This remote-based position is intended for a professional capable of managing diverse operational duties while collaborating with management and consultants to improve internal systems. You will serve as a key contributor to administrative stability and efficiency. This role involves updating financial practices and overseeing intricate administrative functions, ranging from invoice optimization and project data audits to managing complex government and county RFP submissions. This is a perfect match for an independent individual who prioritizes effective communication and proactive solutions.
Requirements
- Intermediate to advanced proficiency in QuickBooks and strong competency in the Microsoft Office suite, focusing on Excel, Word, and Outlook.
- Expertise in file management via Dropbox and the ability to utilize AI platforms like ChatGPT or Gemini to improve efficiency.
- High level of attention to detail, specifically regarding the review of legal paperwork and government contracts.
- Self-motivated, responsible attitude with the confidence to suggest improved workflows.
- A quiet, dedicated remote workspace featuring a reliable computer and high-speed internet to support full-time availability during EST business hours.
Responsibilities
- Oversee a high-volume inbox across multiple accounts while resolving current backlogs and establishing an effective system for quick information access.
- Update and improve invoicing procedures using QuickBooks and audit projects against existing orders to prevent financial loss.
- Manage the entire administrative process for government and county RFP bids, monitoring strict procurement timelines to ensure all requirements are met.
- Collaborate with management and advisors to author standard operating procedures and build scalable systems for documentation and operations.
- Deliver general administrative assistance for executive-level communications and financial processes.
Benefits & Perks
- Comprehensive HMO health insurance and group life coverage.
- Paid time off credits.
- Standard government-mandated benefits.
- Overtime compensation and night shift differentials.
- 13th-month salary.
- Incentives based on performance.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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