Executive Assistant

About the Role

Aux, a global firm connecting top-tier talent with high-growth startups and business leaders, is seeking a remote Executive Assistant. This role serves as a foundational operational partner to senior executives, requiring the ability to navigate fast-paced environments, manage multiple priorities, and maintain seamless workflows across global time zones. The successful candidate will act as a key support figure, utilizing independent judgment to handle sensitive matters while streamlining administrative systems within a collaborative, work-from-home setting.

Requirements

• Qualified candidates must possess at least three years of experience in executive or virtual assistance, operations coordination, or a similar high-level support role.
• Strong preference is given to those with a background in supporting founders, business owners, or senior leadership teams.
• Proficiency with tools such as Google Workspace, Microsoft Office, Zoom, Slack, and project management software is required.
• Excellent written and verbal English communication skills are essential to represent the executive team professionally.
• Candidates should demonstrate a proactive approach, exceptional attention to detail, and the ability to solve problems independently.
• You must be comfortable managing domestic and international travel logistics, navigating multiple time zones, and handling confidential information with a high level of discretion.

Responsibilities

• The Executive Assistant will manage complex calendars, including scheduling meetings, calls, and appointments across multiple time zones while highlighting priorities.
• You will prepare essential briefing materials, agendas, presentations, and reports, ensuring all documentation is accurate and well-formatted.
• Responsibilities include managing professional correspondence, taking detailed meeting notes, tracking action items, and ensuring follow-ups are completed.
• You will also oversee travel arrangements, including flights and accommodations, and assist with logistics for events or off-site meetings.
• Beyond daily support, you will be expected to develop and maintain systems, standard operating procedures, and digital filing structures.
• Additionally, you will handle expense management and reconciliation, assist with special projects, and resolve routine operational issues to improve overall team workflows.

Benefits & Perks

• The role includes a food allowance, government-mandated benefits, and 13th-month pay.
• Employees are provided with necessary work equipment and are eligible for a 10% night differential if applicable.
• The package also features 20 days of leave after six months of service, as well as HMO coverage.
• Furthermore, the company offers overtime pay for extended hours, holiday pay rates of up to 200%, and a referral bonus program.