Executive Assistant

About the Role

Hunt St is looking for a proactive and experienced Executive Assistant to provide high-level operational support to a business owner. This remote, independent contractor role is essential for maintaining business efficiency, managing financial records, and ensuring both personal and professional obligations are handled with precision. The successful candidate will act as a primary point of contact and will need to exercise autonomy and resourcefulness to support the growth of the business.

Requirements

• The ideal candidate will have at least three years of experience as an Executive Assistant, Personal Assistant, or Admin Assistant supporting a business owner.
• Proficiency in bookkeeping is essential, specifically with Xero for tasks such as reconciliations, invoicing, and managing bills.
• Candidates should possess excellent spoken and written English and feel confident communicating on the phone with Australian businesses.
• We are looking for someone who is highly organized, proactive, and capable of taking short instructions to completion.
• Familiarity with Google Workspace, Microsoft 365, and project management platforms is required.
• Experience in industries such as construction, civil, earthworks, or plant hire is highly regarded, as is previous experience with Australian payroll, job management software like NextMinute or ServiceM8, and working within the AEST time zone.
• Applicants must be prepared to disclose any existing ongoing roles and list this engagement on LinkedIn as an independent contractor.

Responsibilities

• The Executive Assistant will manage the founder's inbox, prioritize incoming communications, and oversee business and personal calendars, bookings, and appointments.
• Core duties involve maintaining Xero books, performing bank reconciliations, processing client invoices, and preparing weekly payroll information.
• The role also includes organizing supplier bills, tracking business deadlines, and maintaining records within software such as NextMinute.
• Responsibilities extend to administrative support such as calling suppliers or clients, recording plant and equipment movements, logging staff hours, and tracking material deliveries.
• Additionally, the assistant will be responsible for creating standard operating procedures, building business workflows, researching and implementing project management software, and scheduling necessary machinery maintenance.

Benefits & Perks

• This position offers 100% remote work from home flexibility, allowing for early start times aligned with Queensland business hours (AEST).
• The role is structured as an independent contractor engagement.