Executive, Business Operations Virtual Assistant
Posted 43 minutes ago
You'll apply on the company's website.
About the Role
We are seeking a proficient Executive Business Operations Virtual Assistant to provide high-level support to a founder or senior leader. You will function as a strategic partner and gatekeeper, handling daily operational needs so the executive can prioritize major growth initiatives. You will be expected to adopt existing workflows and implement structured systems and artificial intelligence to enhance overall business efficiency and output. This role requires an individual who excels at multitasking, proactive outreach, and systematic organization. You will manage both professional obligations and personal administrative tasks while adhering to strict privacy and confidentiality protocols. By handling scheduling, information filtering, and project monitoring, you will act as a primary protector of the executive's time within this remote-based position.
Requirements
- Minimum of three years providing direct support to a CEO, founder, or other senior-level executive, ideally for a US-based entity.
- Advanced competency in the Microsoft 365 suite, specifically SharePoint, OneDrive, Teams, and Outlook.
- Regular, daily use of AI platforms like ChatGPT or Claude, with a proven ability to utilize them for content summarization and drafting.
- High-level proficiency in written and verbal English, with the capacity to emulate the executive's communication style and demonstrate meticulous follow-through.
- Availability to work during US Eastern Time business hours, access to a dependable internet connection, and a designated private workspace.
- Background in professional services, IT services, or MSP environments, combined with experience in marketing support or event coordination, is highly desirable.
Responsibilities
- Filter and manage the executive's email, compose draft responses, and structure daily schedules, including meetings and buffer time.
- Create daily briefings, conclude each day with summary updates, and conduct weekly planning sessions to ensure strategic alignment.
- Monitor action items from meetings, relay key decisions, and ensure all commitments are seen through to finality.
- Organize networking activities and speaking engagements, oversee travel logistics, and support media workflows such as social media and podcast outreach.
- Apply AI technologies to streamline repetitive tasks, uncover potential automation improvements, and keep standard operating procedures up to date.
- Manage personal errands and appointments, ensure digital file structures remain orderly, monitor business expenditures, and update contact databases while maintaining rigorous security and privacy standards.
Benefits & Perks
- A full-time, remote-based position supported by the recruiting agency.
- Detailed training sessions provided for any unfamiliar platforms or software tools.
- Access to cutting-edge AI and automation resources to boost efficiency and support your professional growth.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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