Executive Operations Coordinator

About the Role

Boomering Inc is looking for a proactive Executive Operations Coordinator to manage business operations in a high-speed environment. This role focuses on maximizing executive productivity through expert calendar management, professional communication, and streamlined administrative workflows. As a key liaison to external stakeholders, you will ensure high-level professional standards and precision. The role is designed for a detail-oriented professional who excels at using modern technology, AI, and automation to scale operations within a remote-first, global team.

Requirements

• The successful candidate will possess at least 3 years of relevant experience in executive assistance, executive coordination, or professional practice administration.
• You must demonstrate a proven ability to manage complex executive inboxes, travel arrangements, and conflicting priorities effectively.
• Strong written and verbal English communication skills are essential for maintaining professional client-facing correspondence.
• Proficiency in Microsoft Office or Google Workspace and experience with CRM systems are required to handle daily documentation and data management.
• It is highly desirable that you have prior experience supporting business owners, senior consultants, or professional services teams.
• Candidates who are familiar with Xero, AI productivity tools, and workflow automation will have a distinct advantage.
• Applicants must be able to work independently, exercise sound judgment regarding confidential information, and commit to a consistent work schedule of Monday through Friday from 6:00 AM to 10:00 AM PHT.

Responsibilities

• You will be responsible for independently managing the business owner’s inbox, calendar, and meeting schedules, including prioritizing incoming communications to ensure appropriate and timely responses.
• Your duties will include coordinating client meetings, workshops, and travel logistics, such as arranging accommodation and transport.
• You will maintain client information, records, and activities within the practice management system while also tracking follow-ups and networking commitments.
• Financial administration is a core component, involving Xero-based invoice preparation, payment coordination, and expense tracking.
• Furthermore, you will be expected to identify opportunities to streamline administrative tasks by implementing digital tools, AI-assisted workflows, and automations.
• Finally, you will act as a primary point of contact for clients, service providers, and external stakeholders, ensuring all administrative procedures are clearly documented and consistently executed.

Benefits & Perks

• Employees receive a company-provided full set-up including a desktop or laptop and backup internet.
• The benefits package includes HMO coverage from the first day of hire, a free pre-employment medical assessment, and a leave package comprising 15 vacation days and 5 sick days.
• You will have access to annual performance reviews, employee loan facilities, and unlimited referral incentives.
• The company promotes work-life balance through various social clubs, interest workshops, and company events with performance-based rewards.
• Statutory benefits, including maternity, paternity, and solo parent leave, along with retirement benefits and premium pay, are also provided.