Executive Virtual Assistant

About the Role

Outsourcey is hiring a remote Executive Virtual Assistant to serve as a key operational partner for business owners and executives. In this role, you will manage complex daily administrative tasks, oversee project execution, and act as the primary liaison between the founder, vendors, and production teams. We are seeking a proactive professional who can operate with high autonomy in a fast-paced environment. Your work will involve scaling operations, managing brand activities, and ensuring high-quality output through a balance of automation and human oversight.

Requirements

• Qualified candidates must possess a minimum of four years of experience in a Senior Virtual Assistant, Executive Assistant, or Operations Assistant role, preferably working directly with founders, entrepreneurs, or growing companies.
• You must demonstrate excellent written and verbal English skills, along with a high level of accountability, discretion, and problem-solving ability.
• Proficiency in Shopify, project management systems, and social media platforms is essential.
• We are looking for individuals with strong creative instincts who are adept at utilizing tools like Canva, with additional preference for those familiar with Adobe Creative Cloud.
• Technical requirements include comfort with modern AI tools like ChatGPT for content creation and workflow automation.
• Experience with GoHighLevel for CRM management and automation is highly desirable, as is familiarity with email marketing platforms like Klaviyo or Mailchimp.
• The ability to manage multiple priorities independently and a strong willingness to adopt new systems and processes are critical to success.

Responsibilities

• The Executive Virtual Assistant will oversee a broad spectrum of duties, including comprehensive calendar management, meeting coordination, and the preparation of detailed meeting notes and action lists.
• You will take ownership of daily and weekly priority planning, ensuring all internal and external communication is handled effectively.
• Administrative responsibilities involve managing business correspondence, conducting research, and developing or improving SOPs to streamline workflows.
• You will track project deliverables, production timelines, and logistics, ensuring that all commitments are met on time.
• Furthermore, you will manage routine website and marketplace updates on platforms like Shopify, including product merchandising and inventory tracking.
• The role also requires active support in marketing efforts, such as creating digital content, managing social media calendars, and assisting with email campaigns and lead tracking.
• You will leverage AI and automation tools to enhance productivity, manage CRM databases, and provide consistent reports on project status and operational health to ensure seamless business continuity.

Benefits & Perks

• We offer a competitive salary and the unique opportunity to work closely with industry leaders who have a proven track record of scaling BPO operations.
• Additionally, the role provides significant opportunities for career growth, professional development, and the chance to contribute to the growth of a dynamic and rapidly expanding business.