Finance & Operations Support – Freelance
Magic, Inc
Remote · Contract · Salary not disclosed
Posted 1 hour ago
You'll apply on the company's website.
About the Role
Magic, Inc. is hiring a full-time, remote Finance and Operations Support specialist on a freelance basis. We are looking for an organized and proactive professional to provide versatile support for executive and operational requirements. The ideal candidate will thrive in a fast-paced environment, managing essential business functions with precision, confidentiality, and discretion to ensure seamless daily operations.
Requirements
- The successful candidate must have proven experience as an executive assistant and hands-on accounting or finance knowledge, including proficiency in invoicing, expense management, and financial reporting.
- You should be highly skilled with Google Workspace, particularly Google Sheets, and have experience with executive calendar and inbox management.
- Strong English communication skills, both written and spoken, are essential, alongside a professional phone presence.
- Applicants must be able to demonstrate discretion with sensitive information and possess the ability to solve problems independently.
- Technical requirements include a computer with at least 8GB of RAM and an Intel i5 or AMD Ryzen 5 processor or better, a headset with a noise-canceling microphone, a reliable internet connection of at least 40MBPS, and a quiet, dedicated home workspace.
Responsibilities
- You will be responsible for answering the main company phone line, screening and routing inquiries to the appropriate departments, and learning product lines to assist callers.
- The role involves managing executive schedules, including confirming meetings, resolving conflicts, and preparing itineraries.
- Financial duties include supporting invoicing, accounts payable and receivable, expense tracking, and preparing routine financial summaries.
- Additionally, you will monitor inboxes, flag time-sensitive items, coordinate vendor and shipment tracking, and document operational workflows to ensure records remain accurate and audit-ready.
- You will also assist with preparing business correspondence, presentations, quotes, and agendas, while handling sensitive financial information with strict integrity.
Note: This listing is summarized and paraphrased by WorkNow from a publicly posted role. For the original wording and full details, please refer to the employer's official posting.
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