Operations Assistant

About the Role

This organization specializes in outsourcing professional services, linking skilled personnel in the Philippines with international clients throughout Australia, North America, and other regions. The firm addresses staffing shortages in the IT, accounting, and finance industries by offering a supportive and contemporary workplace. By prioritizing quality and regulatory adherence, the entity delivers dependable and affordable outsourcing services, emphasizing infrastructure and adaptable partnerships that ensure staff members feel appreciated. As an Operations Assistant, you will become part of this active group, delivering essential administrative and operational assistance to an Australian-based client. This position functions as a key bridge, assisting with the deployment and integration of incoming personnel. You will work within a professional setting that emphasizes career growth and employee health while interacting with various enterprises, such as mining firms and government agencies.

Requirements

• Possess a Bachelor’s degree in Business or a related discipline.
• Demonstrate prior experience in office support, operations, or administrative functions.
• Maintain superior written and verbal English proficiency for engaging with a variety of cultures and stakeholders.
• Exhibit exceptional organizational abilities and meticulous attention to detail.
• Show proficiency in Microsoft Word, PowerPoint, and Excel.
• Demonstrate the capacity to manage time effectively, operate independently, and maintain performance under pressure.

Responsibilities

• Oversee the complete deployment workflow, including scheduling medical exams, training sessions, inductions, and meeting compliance standards for recruits.
• Coordinate lodging and travel bookings, while setting up and maintaining staff records within internal and client-facing databases.
• Perform document management duties, such as tracking credential expiration dates, gathering and processing certifications, and keeping registers up to date.
• Submit requests for site access and generate project-related paperwork.
• Manage recruitment profiles across various partner portals.
• Carry out administrative duties as directed and support integration procedures.
• Maintain strict compliance with all Information Security Management System protocols.

Benefits & Perks

• Receive a very competitive weekly wage.
• Get immediate HMO coverage for yourself, with the option to include additional dependents every year.
• Enjoy 20 days of annual leave and 7 days of sick leave.
• Benefit from annual bonuses based on performance and periodic pay evaluations.
• Access office amenities including complimentary snacks, hot beverages, and cooked rice.
• Receive branded company polo shirts.
• Work in a vibrant, open-plan office atmosphere with the option for remote work flexibility.
• Join a welcoming team serving high-profile clients.