About the Role

FreedUp offers a specialized executive assistant platform designed to reduce operational friction for businesses and individuals. By connecting professionals with high-caliber administrative support, the company provides structured onboarding, custom training, and continuous assistance to ensure high-efficiency operations. As a Part-Time Executive Assistant, you will work remotely to help executives optimize their workflows, acting as a strategic partner and gatekeeper to enhance productivity and manage daily operations.

Requirements

• Candidates should have at least three years of experience as an executive assistant or in a similar support role, preferably with exposure to US-based companies.
• A proactive mindset and the ability to audit systems and identify gaps independently are essential.
• You must possess high levels of organization, attention to detail, and professional discipline.
• Excellent written and spoken English is required, along with the confidence to communicate on an executive's behalf.
• Strong discretion regarding financial, legal, and sensitive information is mandatory.
• The position requires consistent overlap with US business hours and a reliable home office setup with high-speed internet.
• Experience in real estate or property management, as well as familiarity with tools like Gmail, Outlook, and various automation or AI software, is considered a valuable asset.

Responsibilities

• The primary duties involve managing incoming email correspondence by sorting, prioritizing, and drafting responses in the executive's voice while ensuring nothing remains unresolved.
• You will be responsible for building and managing the executive's calendar from scratch, including setting scheduling rules and booking links to protect their time.
• Regular coordination with lenders, lawyers, contractors, and staff is required to facilitate meetings and calls.
• Additionally, you will flag time-sensitive deadlines regarding legal and financial matters, build and maintain a playbook of routing rules and procedures, and identify recurring operational bottlenecks to propose and implement practical solutions.

Benefits & Perks

• The role offers compensation in USD, a year-end bonus, additional performance-based bonuses, a health insurance allowance, and paid time off along with holidays.
• Furthermore, you will receive training and ongoing support from the FreedUp team to ensure your success in the position.