Project Coordinator

About the Role

This remote staffing agency specializes in linking companies with premium off-site professionals across multiple sectors. By handling the recruitment, vetting, and onboarding process, the agency helps organizations find candidates that fit their specific requirements for smooth team integration. By focusing on international recruitment, the firm enables businesses to grow operations effectively, lower expenses, and remain strictly compliant with human resources standards. As a Project Coordinator, you will operate under the supervision of a Project Manager to help drive project results. Your role focuses on overseeing intricate contract requirements, keeping project timelines on track, and serving as a clear point of contact between clients, service providers, contractors, and your internal Project Manager. You must be exceptionally organized, precise, and adept at managing reporting and documentation to keep all stages of a project on schedule and consistent with corporate objectives.

Requirements

• Demonstrate the ability to track project contracts and distill essential obligations.
• Expertise in using Smartsheet for project tracking and Box for document management, including strict compliance with file naming systems.
• Capability to generate purchase orders, as well as progress and look-ahead reporting while handling vendor negotiations.
• High level of organization, extreme attention to detail, and a proactive approach to follow-ups.
• Strong written communication skills for correspondence and reporting, paired with consistent and reliable attendance.
• Prior experience with the SolarEdge designer tool and managing interconnection applications is preferred.

Responsibilities

• Oversee contractual terms and input data into Smartsheet as instructed by the Project Manager.
• Track project milestones, notify leadership of risks or needed adjustments, and launch change orders when necessary.
• Configure project workspaces and maintain file organization in Box, strictly following standard naming protocols.
• Negotiate pricing with external vendors, create and monitor purchase orders, and oversee interconnection applications.
• Organize stakeholder status updates, create meeting agendas and summaries, generate weekly reports, and assemble documentation for project wrap-ups.